Billing Staff Accountant

The Staff Accountant / Accounting Associate supports the day-to-day accounting, billing, and accounts receivable operations of a commercial printing and manufacturing company. This role is responsible for maintaining accurate financial records, supporting month-end close, customer billing, and managing collections—particularly for large customer accounts. The ideal candidate is detail-oriented, proactive, and comfortable working cross-functionally in a fast-paced production environment.

• Assist in recording and reconcile daily general ledger transactions
• Assist with month-end and year-end close, including journal entries, accruals, and account reconciliations

• Prepare and process customer invoices accurately and on a timely basis
• Ensure invoice content, format, and documentation meet client requirements and expectations
• Implement and maintain client-specific billing procedures, including special pricing or formatting requirements
• Prepare credit memos and billing adjustments as needed
• Track and manage unbilled production jobs to ensure all revenue is captured
• Collaborate with sales, customer service, shipping, production, and accounting teams on billing-related matters
• Process cash receipts and maintain accurate customer account records

• Oversee collections activities for large and key customer accounts
• Monitor aging reports and proactively follow up on outstanding balances via phone, email, and written correspondence
• Work directly with customers to resolve billing disputes, negotiate payment terms, and drive timely resolution
• Escalate delinquent accounts as appropriate while maintaining professional client relationships
• Document all collection activity and maintain accurate records
• Provide updated receivables data and insights to support cash flow forecasting
• Track inventory for paper, ink, plates, and production supplies
• Assist with job costing and analysis of printing jobs
• Distribute, collect, and update physical inventory count sheets
• Reconcile inventory counts and investigate variances

• Prepare and distribute daily, weekly, and month-end billing and collections reports
• Assist with sales tax filings, audits, and documentation requests
• Support ERP/accounting system accuracy and maintenance
• Identify opportunities to improve billing, collections, and accounting workflows and internal controls

• Associate’s or Bachelor’s degree in Accounting, Finance, or related field
• 3-5 years of experience in accounting, billing, accounts receivable, and collections
• Strong understanding of accounting principles and billing processes
• Experience managing collections for large or corporate customer accounts
• Proficiency in Excel and accounting/ERP systems
• High attention to detail, accuracy, and organization

• Experience in a manufacturing or printing environment
• Exposure to job costing and inventory accounting
• Ability to manage multiple priorities and deadlines
• Strong analytical and problem-solving skills
• Excellent written and verbal communication, especially in collections discussions
• Professional, goal-driven, and customer-focused approach
• Ability to work independently and collaboratively across departments
• Office-based role with frequent interaction with production and operations teams
• Standard business hours, with additional hours during month-end close as needed

Pay is based on experience:
Pay Range: $23-$30/hr (48K-62K)