Absence Management & Leave Coordinator

Overview

Job Title: Absence Management & Leave Coordinator

Location: Albany State Rec. Location

Regular/Temporary: Regular

Full/Part Time: Full-Time

Job : 293670

About Us

Albany State University is a fully accredited senior unit of the University System of Georgia. Employees receive benefits provided by the University System of Georgia, including, but not limited to, medical and major medical insurance, group life insurance, participation in the Georgia Teachers' Retirement System, Optional Retirement Plan (Faculty and exempt employees only), Social Security and Tuition Assistance Program after six months of employment.

Albany State University seeks a detail-oriented Absence Management & Leave Coordinator to administer all leave types for faculty and staff in alignment with University System of Georgia (USG) policies, Board of Regents guidelines, and applicable federal and state laws. The Coordinator serves as the primary point of contact for leave inquiries, ensures accurate time reporting and payroll coordination, and partners with HR, Payroll, supervisors, and campus units to drive compliant, consistent, and empathetic leave administration.

Sponsorship is not available for this position.

• Serve as the subject matter expert for all leave programs (e.g., FMLA, ADA, paid parental leave, military leave, sick and annual leave, Workers' Compensation, and related programs).
• Evaluate leave requests, determine eligibility, and issue timely written determinations; coordinate fit for duty and return to work documentation.
• Maintain accurate case files and leave tracking, safeguarding confidentiality (HIPAA and USG privacy standards).
• Audit and reconcile timesheets and leave balances; coordinate with Payroll on adjustments to ensure accurate pay.
• Partner with supervisors and department administrators to plan coverage and mitigate operational impacts during absences.
• Provide clear guidance to employees and leaders; develop FAQs, templates, and training to improve understanding of leave policies.
• Collaborate with the Workers' Compensation Specialist and external vendors on relevant cases.
• Monitor regulatory changes; recommend policy/process updates and lead continuous improvement initiatives.
• Prepare reports and dashboards on leave utilization, trends, compliance metrics, and service levels.
• Perform other HR duties and special projects as assigned.

• Bachelor's degree or equivalent combination of education and experience.
• Two (2) or more years of full-time HR experience with exposure to leave administration.
• Strong organizational, analytical, and problem-solving skills; effective written and verbal communication.
• Demonstrated ability to handle confidential information and exercise sound judgment.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and HRIS/timekeeping systems.

• Direct leave of absence administration experience (2+ years).
• Experience in higher education or public sector environments.
• Familiarity with USG policies and OneUSG/People Soft.
• Working knowledge of federal and state leave laws and regulations.

Interested candidates are invited to submit a detailed CV or résumé, a cover letter addressing the qualifications and responsibilities outlined above and contact information for at least three professional references. Application review will begin immediately and will continue until the position is successfully filled.

• Federal and state leave laws (FMLA, ADA, USERRA, workers' compensation).
• USG policies, Board of Regents guidelines, and institutional procedures.
• Time/attendance, leave accruals, and payroll processes.
• Employee records management and retention requirements; confidentiality standards.

• Analyze eligibility and medical documentation; manage complex cases.
• Communicate policies clearly to employees and supervisors.
• Organize multiple cases, deadlines, and priorities; maintain accurate records.
• Audit and reconcile timesheets and leave balances; prepare written correspondence.

• Interpret and apply laws, policies, and procedures consistently.
• Exercise sound judgment and discretion with confidential information.
• Work independently while meeting service levels and deadlines.
• Collaborate across HR, Benefits, Payroll, and campus partners; learn and use OneUSG/People Soft.

For more information or questions about a job posting, please contact the Office of Human Resources at , or by email  technical support, please call the USG Service Desk at , or by email at support.

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards.

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