Project Manager - Educational Talent Search; ETS

Overview

Job Title:

Project Manager - Educational Talent Search (ETS)

Location:

Albany State Rec. Location

Regular/Temporary:
Regular

Full/Part Time:
Full-Time

Job

Albany State University is a fully accredited senior unit of the University System of Georgia. Employees receive benefits provided by the University System of Georgia, including, but not limited to, medical and major medical insurance, group life insurance, participation in the Georgia Teachers  Retirement System, Optional Retirement Plan (Faculty and exempt employees only), Social Security and Tuition Assistance Program after six months of employment.

Location:

Our West Campus is located at 2400 Gillionville Road, Albany, GA 31707. Our East Campus is located at 504 College Drive, Albany, GA 31705. The Human Resources office for both campuses is located on the West Campus in Building K, Suite 209.

Educational Talent Search (ETS) is a federally funded TRIO program designed to assist economically disadvantaged and first-generation youth in preparing for, enrolling in, and completing postsecondary education. The program serves up to 500 eligible students in grades 6-12 across designated middle and high schools within the Dougherty County School System.

The Director provides overall leadership, strategic direction, and fiscal and programmatic oversight for the ETS grant. The Director supervises two Academic Success Coaches, an Administrative Assistant, and part-time tutors who deliver academic, career, and postsecondary advising services, including admissions and financial aid assistance. In addition to student advocacy and counseling, the Director is responsible for grant compliance, reporting, budget management, and adherence to federal and institutional regulations, including 2 CFR Part 200 (Uniform Guidance).

This position is grant-funded and is contingent upon the availability of external funding. Employment in this role is for a limited term and will be reviewed annually based on continued funding and program needs.

• Develop, articulate, and implement a comprehensive recruitment, enrollment, eligibility verification, service delivery, documentation, and student progression plan to ensure that 500 eligible students receive ETS services annually.
• Provide leadership in the design and delivery of academic counseling, college readiness programming, career exploration, financial aid assistance, mentoring, and enrichment activities aligned with TRIO objectives and U.S. Department of Education requirements.
• Ensure ETS participants are exposed to institutions of higher education through campus tours, cultural enrichment activities, academic programs, and experiences not typically available to disadvantaged youth.
• Work closely with parents and guardians to communicate graduation requirements, college expectations, financial aid processes, and academic enrichment opportunities.

• Administer the overall organization, development, implementation, and evaluation of the ETS grant in accordance with the approved federal application, Notice of Award, and institutional policies.
• Prepare and submit all required programmatic and fiscal reports, including Annual Performance Reports (APR), continuation applications, and internal institutional reporting.
• Manage the ETS grant budget, monitor expenditures, and ensure costs are allowable, allocable, reasonable, and consistently documented in compliance with 2 CFR Part 200 (Uniform Guidance) and U.S. Department of Education regulations.
• Collaborate with the university s Office of Research and Sponsored Programs, Budget Office, and Finance to ensure accurate account setup, budget tracking, and timely financial reporting.
• Maintain audit-ready grant files, including eligibility documentation, service records, performance data, fiscal records, and supporting documentation for all expenditures.
• Ensure compliance with federal requirements related to participant eligibility, services, time and effort reporting, procurement, and record retention.

• Serve as the primary liaison between Albany State University, the U.S. Department of Education, Dougherty County School System, and community partners.
• Work collaboratively with school principals, counselors, teachers, district personnel, ASU faculty and staff, and community organizations to coordinate services and align ETS programming with student needs.
• Participate in community, university, and agency meetings and initiatives related to academic support, college access, and student success.

• Hire, train, supervise, and evaluate two full-time Academic Success Coaches, administrative assistant, and part-time academic tutors.
• Provide ongoing professional development, guidance, and performance management to ensure high-quality service delivery and compliance with grant objectives.
• Ensure staff maintain accurate service logs,…