Site Administrative Assistant

The Site Administrative Assistant provides administrative, scheduling, travel, and office support for remote camp operations, ensuring accurate records, smooth daily workflows, and professional communication while contributing to a safe and well‑organized camp environment.

• Identify and help mitigate safety hazards
• Participate in daily tool box meetings
• Follow site safety procedures when performing tasks

• Track employee schedules, book and track travel arrangements in a timely, efficient and cost-effective manner; ensure all accounting documentation is in place
• Gather and record appropriate employee, contractor and visitor information in a timely manner; ensure that the personnel tracker is always up-to-date
• Set up and maintain office network of laptops, printers and phones
• Generate tent assignments for incoming personnel
• Assist with new hire paperwork and procedures in a compliant and prompt manner
• Register personnel with timekeeping system, train on its use and troubleshoot the application; gather signed time sheets at the end of the pay period
• Answer and direct phone calls
• Enter fuel log information; identify and communicate any discrepancies
• Produce and distribute professional memos, letters and forms and posters
• Develop and maintain an office filing system
• Maintain inventory and order office supplies
• Provide general support to visitors
• Record and disseminate accurate and professional meeting minutes
• Assist with orienting new staff, visitors and contractors; maintain accurate record of orientation completion
• Assist with bag searches
• Create and maintain updated electronic communication board information
• Facilitate a regular schedule of varied camp recreational activities
• Collaboratively problem-solve and address ineffective procedures
• Assist with inventory management
• Photocopy and print out documents on behalf of other colleagues
• Perform data entry and scan documents
• Licensed drivers may be asked to transport personnel to and from flights
• May be asked to periodically assist or work in other departments

• Report all safety, environmental and security incidents to the company. Complete incident reports
• Answer general questions from staff, personnel and visitors

• High School Diploma or GED
• Office management coursework, certification or degree preferred

• A minimum of 1 year of experience in an administrative or clerical role is required, work in a remote setting

• Ability to work professionally and effectively as part of a team
• Skilled in the use of Word, Excel, Outlook, Teams, Adobe
• Excellent planning and organizational skills
• Ability to exercise good judgement, discretion and maintain confidentiality
• Good verbal, reading, listening and written communication skills
• Ability to work with attention to detail and a high level of accuracy
• Skilled in communicating professionally in person, on the phone and via email
• Ability to work in a busy office with constant interruptions
• Ability to be flexible and adaptable to change
• Skill in prioritizing tasks in order to complete them in a timely manner
• Ability to perform light work, exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects
• Ability to work for long periods in a remote location

• Required to remain on-site throughout rotation.
• Travel to UKMP worksite may be via small fixed-wing Travel on site and surrounding areas is by four-wheel drive vehicles, all-terrain vehicles, and rotary-winged aircraft
• Work takes place in an office tent on a remote exploration. However, exposure to inclement weather conditions (including snow, rain, wind as well as extremely warm or cold conditions) is common.

This is a seasonal position, expected to work from April to October, on a rotational schedule.

Job Posted by Applicant Pro