Office Assistant ; Pcn -N24029

Office Assistant 2 – Mc Grath

The Department of Natural Resources, Division of Forestry & Fire Protection, is recruiting for an Office Assistant 2 in McGrath.

This position is open to Alaska Residents only.

Please check our residency definition to determine if you qualify.

Administrative Support to the McGrath Admin:

• Process Emergency Fire Fighter hiring packets and payroll (using E-I suite) for submittal to the Division’s Regional Office for final approval and processing.
• Assist with accounts payable and receivable.
• Assist with Mess Hall Meal Tracking Sheets (Data Entry) and Email correspondence.
• Provide basic clerical support, including typing, copying, faxing, scanning, document filing and distribution, auditing timesheets, small-office procurement, answering phones, and mail distribution.
• Other duties as assigned.

The Division of Forestry and Fire Protection Southwest Area provides Wildland Fire Suppression and Support activities for 88 million acres in Southwest Alaska. The area continues to implement Wildland Fire Suppression and Fuels Reduction Programs to protect remote communities and valuable infrastructure. Administrative support for incidents and project activities is a vital part of the daily functions.

The benefits of joining our team include:

• The opportunity to work with a diverse group of individuals, including firefighters, dispatchers, and foresters, in an incredibly unique and remote location of Alaska.
• On-The-Job training in Fire Business Management and State of Alaska Policies and Procedures.
• Overtime eligibility, paid holidays, and leave accrual.

This position is based in McGrath, in the Southwest region of Alaska. This location is off the road system and only accessible by aircraft or boat.
This position requires on-site work at the McGrath Office from April through September.

The incumbent of this position may be required to work long hours (including evenings and weekends), fly in small, fixed-wing aircraft, and work extended periods away from home.

• Adaptability:
  Adjusts planned work by gathering relevant information and applying critical thinking to address multiple demands and competing priorities in a changing environment.
• Attention to Detail:
  Is thorough when performing work and conscientious about attending to detail.
• Administration and Management:
  Knowledge of planning, coordination, and execution of business functions, resource allocation, and production.
• Audit Reporting:
  Knowledge of principals, practices, and techniques used to report audit findings (criteria, condition, cause, effect and recommendation).
• Clerical:
  Knowledge of filing, typing, entering data, maintaining records, taking shorthand, and using and completing forms.

to learn more about working for the Division of Forestry & Fire Protection.

High school diploma or the equivalent.

One year of experience that includes clerical tasks such as greeting clients, answering phones, typing, filing, sorting mail, entering data, receiving payments, making change, or maintaining logs.

Education from an accredited college may substitute for the required experience (3 semester hours or 4 quarter hours equal one month of experience; 150 hours of vocation education equal one month of experience).

"High school diploma equivalent" means one of the following:

• A G.E.D.;
• Completion of any basic adult education course equivalent to 480 class hours (16 weeks at 30 course hours per week);
• Acceptance in full standing by an accredited college or university;
• Highest grade of school completed plus an amount of paid or volunteer experience that totals 12 years and includes basic clerical tasks such as greeting clients, answering phones, typing, filing, sorting mail, entering data, receiving payments, making change, or maintaining logs.

Some positions in this class may require the incumbent to operate motor vehicles. Such positions require that the applicant possess a regular driver's license and be 18 years of age or older.

Some position in this class may require…