OC Board and Office Admin Intern Security Clearance

Position: OC Board and Office Admin Intern with Security Clearance
Location: Wainwright

Olgoonik is an Equal Opportunity Employer Overview:
The intern for the OC Office in Wainwright will spend three (3) months learning administrative, Board, and shareholder support from OC's Governance Manager. The successful candidate will work a consistent, in-office schedule Monday-Friday to provide administrative support to the Olgoonik Corporation (OC) Board of Directors as well as office administrative and shareholder support, in conjunction with other Shared Services team members in Wainwright and Anchorage.

The willingness to learn and take initiative in a team environment is a must. Interns who successfully complete the 3-month internship with good reviews will receive preference for open regular, full-time positions with OC. Board of Directors/Governance Support
* Willing to be trained and work alongside the Governance Manager to successfully complete the following duties with close supervision:
* Develop and maintain positive relationships with board members, fellow employees, shareholders, industry partners, governmental agencies, foundations, and other quasi-governmental organizations in Alaska and the community of Wainwright.
* Maintain confidential information and use sound judgement as to the sensitivity of information.
* Manage and provide administrative support to the OC Board of Directors including but not limited to:
* Maintain regular communication with directors on board-related matters; deliver paperwork to Wainwright-based directors as necessary.
* Manage meeting logistics: schedule and prepare conference rooms; plan and/or procure meals and refreshments; assist in running meeting presentations as needed.
* Assist Governance personnel with development of board meeting agendas and meeting minutes.
* Maintain records of meetings, including the archiving and storage of past meeting minutes and documents.
* Accurately manage complex travel and lodging arrangements, including the coordination of related per diem and honorarium forms for directors.
* Provide the Board of Directors and Committees with documents and meeting materials in a timely manner.
* Track director attendance at meetings for reporting purposes and stipend deductions, per board policy.
* Manage board calendars and schedules, and work with corporate personnel to ensure all board regular, special, and committee meetings, Wainwright Steering Committee meetings, and other special community meetings are logged in board calendars, including but not limited to community, local, and borough government meetings; disseminate information to department personnel as needed.
* Manage document control for corporate files in Wainwright including but not limited to:
* Corporate and board governance documents:
Board meeting documents, policies, bylaws, and articles of incorporation.
* Research and provide archived documents to staff and approved external contacts as needed.
* Follow document dissemination policies including shareholder information requests.
* Routes document information requests related to other departments to appropriate personnel.
* A ssist with the preparation and execution of meetings of the Wainwright Steering Committee, VOICE of the Arctic Inupiat, and other community governance needs and events.
* Assist with corporate events such as the Annual Meeting of Shareholders, community meetings, board retreats, board meetings, AFN meetings, and other special events; some travel and overtime may be required.
* Reconcile expense reports and credit card statements/receipts following established guidelines.
* Process and coordinate board-related vendor invoices and check requests. OC Wainwright Office Support Willing to be trained and work alongside the Shared Services staff to successfully complete the following duties with close supervision:
* Perform office operation procedures including but not limited to office supply inventory and ordering, contributing to office cleanliness, and basic janitorial services.
* Ensure shareholder questions, concerns, and activities are addressed and routed to appropriate personnel. Interfaces with and assists with contacting board members, shareholders, residents, Olgoonik…