Legal Project Manager

Job Description

SUMMARY/JOB PURPOSE:

Seeking a Temporary Legal Project Manager facilitate high priority projects for the Legal Department and its affiliated groups, reporting to the Senior Director, Legal Operations. This role will have primary responsibility for project management of several legal initiatives.

CORE ASSIGNMENTS:

• LEAP Program 1H2026:
  Plan and implement the Legal Department's continuing education (LEAP) program through June of 2026. This includes soliciting themes and topics from Legal Leadership, working with outside counsel to provide high quality in-person educational programs on legal topics of interest, and managing the execution of the events. (Execution of the events includes scheduling the presentation with the law firm and participants, reserving conference rooms, serving as Host for the Zoom meeting for remote participants, tracking attendance, ensuring the presenters share Continuing Legal Education reference information for those who need credits, and obtaining any feedback Legal Leadership requests.)
• Quarterly Legal+ Meetings:
  Plan and manage the Legal / Compliance / QA Department's Quarterly Meeting internal presentation programming, which includes specific substantive content which will be included in the meeting organized by the Legal Department Executive Assistant. The work includes obtaining proposals from Legal Leadership and from others for Legal Leadership's consideration, collaborating with internal experts who will speak or present on such themes, reserving their time slot in the quarterly meeting schedule, and ensuring quality and consistency of the presentation content through careful review, including screening by the LLT.
• Legal Templates Project Phase 2:
  Project manage the delivery of a fixed number of legal document templates for cross-functional use across the Legal Department. A task force will be assigned to agree on language that can be built in the Contract Lifecycle Management System; your role will be to schedule the review, negotiation, and finalization of the language, participate in progress meetings with the participants, schedule the configuration and testing of the templates with the CLM Administrator, and organize the change management plan for the template launches.
• Screens AI Pilot:
  Project Manage the pilot testing effort of a new software tool that utilizes software to compare incoming contract proposals against internal company standards.
• Other: project manage other assigned ad hoc projects within the Legal Department, approved by your supervisor, using LPM methodology.

KEY PROJECT MANAGEMENT ACTIVITIES & EXPECTATIONS

• Scheduling: overall project scheduling, team meeting scheduling, task assignments with deadlines, progress reports. Overall project management should occur in Microsoft Planner, so that actions can be centrally assigned and progress can be shared through the project plan.
• Minutes/Notes: keep notes of project meetings, including attendees, subjects discussed, decisions reached, and action items assigned (with due dates); share them within Microsoft Teams Channel dedicated to each project.
• Action Item Follow Up/ Task Close Out: intervening with reminders to ensure tasks are completed.
• Escalation: communicate 'stuck' activities to manager and Legal Leadership if risks to schedule appear.
• Status Reports: providing weekly progress reports on activities completed and whether each project remains on schedule. Includes overall status reports (roll-ups) for your manager and Legal Leadership, and individual status reports for the project teams.
• Project Communications: generally:
  • Microsoft Teams: the content for these projects will be managed in Microsoft Teams channels; light communication can be hosted in the channel chats and/or via email
  • Microsoft Planner: the schedules will be managed through Planner, which can be posted to Teams
  • Outlook: meetings will be scheduled through Microsoft Outlook, special ticketing requirements through JSM may be required to schedule certain larger training rooms
  • Outlook:
    Status Reports and other content for Legal Leadership will be distributed by email copy, with links to the main content for reference.

Minimum Requirements:

Education:

No specific degree requirement

Number of years of experience: 5+ years required

Software knowledge/requirements:
Microsoft Office, plus Microsoft Planner or similar project management/scheduling software required

Industry background:
Previous experience in Law Firms or Legal Departments preferred;
Life Sciences experience desirable

Certifications:

Project Management Professional (PMP) or Certified Associate in Project Management (CAPM)

Equal Opportunity

Employer:

We are proud to be an equal opportunity employer. We welcome and encourage applications from all qualified candidates regardless of race, sex, gender identity or expression, disability, age, religion or belief, sexual orientation, or any other characteristic protected by applicable laws and regulations. It is our policy not to discriminate against…