Construction Administrative Assistant supporting Project Management Team

Construction Administrative Assistant supporting the Project Management Team

Join to apply for the Construction Administrative Assistant supporting the Project Management Team role at Saarman Construction, Ltd.

• Meet regularly with all parties involved, including subcontractors, superintendents, project managers and clients when necessary.
• Help prepare, schedule, coordinate and monitor the assigned construction projects, tracking time and correct phase code for the crew.
• Monitor compliance with applicable codes, practices, QA/QC policies, performance standards and specifications checks.
• Interact daily with clients to interpret their needs and requirements, representing them in the field.
• Assist in overall quality control of the work (budget, schedule, and plans) and report regularly on project status.
• Support the Superintendent with day‑to‑day assignment of responsibilities, including receiving deliveries, ensuring correct products and quantities, and recording data and inspection as needed.
• Support Corporate office and HR with collecting and recording documentation such as safety training certificates, new‑hire paperwork, and benefits paperwork from the field team.
• Cooperate and communicate effectively with project manager and other project participants to provide assistance and technical support; attend on‑site construction meetings, prepare and update minutes, schedules and submittals, RFIs, RFQs, and other project documents; help prepare and manage subcontracts and invoices, secure building permits, and review timecards.
• Review construction deliverables and initiate appropriate corrective actions.

• Advanced MS Office skills, Procore experience desired.
• Ability to work with multiple discipline projects.
• Able to balance directives from General Superintendents, Project Managers, Clients and Corporate staff to ensure projects are successful.
• Time-management and organization skills.
• An interest in understanding construction project management.
• Good communication skills.

Mid‑Senior level

Full‑time

Administrative

Construction

San Francisco, CA

$90,000.00-$