Administrative Assistant

SUMMARY/JOB PURPOSE

Provides administrative support and organizational tasks, which may be of a confidential nature to multiple senior leaders (SVP and VP) in Development.

• Manages Outlook calendars for assigned team members, schedules internal and external meetings, coordinates visits by outside guests
• Coordinates travel for assigned team members with company travel agency, manage air and hotel reservations, create itineraries
• Provides support for reimbursement requests and expense reports
• Manages office communications—fields and routes organizational phone calls, emails, and traditional mail
• Collaborates across departments to help plan events and further company initiatives
• Provides as‑needed back‑up support for other administrators

• Bachelor’s degree (B.A./B.S.) from four-year college or university and a minimum one year of related experience; or equivalent combination of education and experience

• Experience with in the pharmaceutical and biotech industries
• Prior computer and administrative experience including calendar management, travel arranging, expense reporting, handling logistics, typing, editing, customer service

• Advanced computer skills including advanced knowledge of Microsoft Outlook, Microsoft Word, Microsoft Excel, PowerPoint, and adept at Internet research.
• Ability to demonstrate independent judgment, initiative, and common sense in problem‑solving and making recommendations.
• Strong interpersonal, oral and written communication skills
• Ability to work in a fast paced and team‑based environment and manage multiple priorities.
• Ability to build and maintain strong relationships.
• Demonstrates tact, diplomacy, respect, and confidentiality, is approachable and interacts professionally; builds business relationships based on mutual respect.
• Works efficiently, responds promptly
• Responds well to changing demands and frustrating situations by maintaining flexibility and professionalism.