Administrative Assistant II

Overview

Job Title: Administrative Assistant II
Location: 2901 Harbor Bay Pkwy, Alameda, CA 94502
Duration: 6 Months
Work Arrangement: Onsite (possible 1 remote day/week)

The Administrative Assistant II will provide high-level administrative support to senior leaders, including the Head of Technology, Head of Marketing, and Head of Strategic Operations. This role requires strong multitasking abilities, excellent follow-up skills, and the ability to work independently after training.

• Coordinate meetings, calendars, and meeting logistics
• Manage and support internal and external events
• Track travel expenses using Concur
• Order office supplies, food, and beverages for meetings
• Support multiple department heads and collaborate across teams
• Ensure tasks are completed accurately and on time without constant supervision

• Strong multitasking and organizational skills
• Excellent follow-up and attention to detail
• Ability to work independently and make sound decisions
• Effective communication and interpersonal skills

• Prior experience in an administrative assistant or office coordinator role preferred
• High School Diploma or GED required (proof required)
• Associate’s or Bachelor’s degree is a plus
• Ability to manage a fast-paced workload within a 40-hour workweek

• Medical and Prescription Drug Plans
• Dental Plan
• Vision Plan
• Health Savings Account (for High Deductible Health Plans)
• Flexible Spending Accounts (Health, Limited Purpose, Dependent Care, Commuter Parking and Commuter Transit)
• Supplemental Life Insurance
• Short Term Disability (coverage varies by state)
• Long Term Disability
• Critical Illness, Hospital coverage, Accident Insurance
• Met Life Legal, Met Life , and Met Life Pet Insurance
• 401(k)