Administrative Assistant

Overview

Ultimate Staffing is actively seeking an experienced Administrative Assistant to join their client s dynamic team in California. The ideal candidate will provide essential administrative support to ensure efficient operation of the office. The Administrative Assistant will be responsible for a variety of tasks that require attention to detail, excellent communication skills, and the ability to work independently.

• Perform general administrative duties, including answering phones, managing schedules, and coordinating meetings.
• Prepare and edit correspondence, reports, and presentations.
• Maintain filing systems and ensure all documents are accurately organized.
• Assist in the preparation of regularly scheduled reports.
• Handle requests and queries from senior managers with professionalism.
• Provide support in event planning and coordination.
• Manage office supplies inventory and place orders as necessary.
• Collaborate with other team members to support various administrative projects.
• Ensure confidentiality and security of sensitive information.

• Proven experience as an administrative assistant or in a similar role.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and multitasking abilities.
• Attention to detail and problem-solving skills.
• Ability to work independently and as part of a team.
• High school diploma or equivalent; additional qualifications as an Administrative Assistant or Secretary will be a plus.

The position requires full-time work from Monday to Friday, during regular business hours.

The role offers a comprehensive benefits package, which includes health insurance, paid time off, and opportunities for professional development.

The salary for this position ranges from $28 to $30 per hour, depending on experience and qualifications.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles  Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.