Financial Specialist Assistant
Listed on 2026-01-24
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HR/Recruitment
Employee Relations
Overview
Financial Specialist Assistant – Payroll at Crossville Health and Rehabilitation. Supports payroll processing, HR, and business office operations under the direction of the Financial Specialist.
Position:
Financial Specialist Assistant – Payroll
Employment Type:
Full-Time
Setting:
Long-Term Care & Rehabilitation
Benefits:
Medical, Dental, 401(k) with match, PTO, Paid Holidays
Extras:
Employee referral bonus program
Join our team at Crossville Health and Rehabilitation, a dedicated long-term care and rehabilitation facility. This role helps ensure accurate payroll processing and effective support of HR and onboarding functions.
If you’re organized, detail-oriented, and enjoy working behind the scenes to keep systems running smoothly, this is a great opportunity in a healthcare setting.
Position OverviewThe Financial Specialist Assistant supports payroll processing, personnel functions, receptionist duties, and general business office operations. This role serves as a key liaison between employees, Human Resources, Benefits, and Accounting, while ensuring confidentiality, accuracy, and compliance with all policies and regulations.
Key Responsibilities- Assist the Financial Specialist with daily financial and business office operations
- Participate in improvement plans as directed by the Administrator, Financial Specialist, Internal Auditor, or compliance consultants
- Answer phones professionally, take messages, and complete clerical duties (typing, filing, copying)
- Greet visitors and direct them appropriately
- Maintain confidentiality of all records, files, and business transactions
- Collect, calculate, and accurately enter payroll data according to policy
- Process payroll in a timely manner while following approval and compliance procedures
- Respond to payroll-related inquiries while maintaining employee trust and confidentiality
- Ensure compliance with federal, state, and facility payroll regulations
- Direct walk-in applicants to the facility’s career website
- Assist with applicant screening, application processing, and onboarding coordination
- Conduct pre-employment background checks, drug screens, abuse registry checks, and OIG/state-required screenings
- Facilitate the Work Opportunity Tax Credit (WOTC) process on the first day of employment
- Enter new employee information into the payroll system
- Complete I-9 forms and E-Verify
- Distribute benefits packets to new hires and eligible employees
- Train employees on time clock usage and troubleshoot payroll-related issues
- Maintain personnel files securely in locked cabinets
- Respond to employee inquiries related to payroll, benefits, and HR
- Conduct and track employee exit interviews
- Process wage and employment verification requests
- Complete Workers’ Compensation reports and submit to appropriate agencies
- Maintain OSHA Job Injury Logs per regulatory requirements
- Track employee leave usage and coordinate leave management with Department Managers and the Administrator
- Monitor transitional and light-duty assignments per HR policy
Education & Experience:
- Business-related Associate’s Degree preferred or 3–5 years of experience in lieu of a degree
- 3–5 years of accounting and/or payroll experience required
- High School Diploma or equivalent required
Skills & Knowledge:
- Knowledge of payroll systems, accounting principles, and bookkeeping
- Familiarity with federal and state payroll regulations
- Strong numerical, analytical, and problem-solving skills
- Ability to work under pressure while maintaining accuracy and professionalism
- Strong communication skills and ability to interact effectively with staff and visitors
- Ability to perform essential job functions and meet physical and sensory requirements
- Blue Cross Blue Shield health insurance (low premiums and deductibles)
- Dental insurance
- 401(k) retirement plan with company match
- PTO
- Paid holidays
- Employee referral bonus plan
Ready to Put Your Skills to Work Where They Matter? If you’re detail-oriented, dependable, and enjoy supporting payroll and HR operations in a healthcare environment, we’d love to hear from you. Apply today to join Crossville Health and Rehabilitation as a Financial Specialist Assistant – Payroll. We value diversity and are an equal opportunity employer. All employment decisions are based on qualifications, merit, and business needs.
Job #: 503bc935-d709-4940-ba8b-6fc
Date Posted:
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