Workforce Specialist

Manage the logistics and submit relative reports associated with non-credit community engagement classes; customized business and industry training; continuing education and community education projects and programs.

Salary:Appropriate placement on ACCS Salary Schedule (Download PDF reader) E2, Grade 3: $45,220 - $62,710

(Salary placement within this range is determined by your documented years of full-time related work experience)

Work Hours:Monday through Thursday, 7:45 a.m.

- 5:15 p.m.;
Friday 7:45 a.m.

- 11:45 a.m.

Applicants must meet the minimum qualifications and must submit a complete application packet to be considered. A complete application consists of the following:

Online application

Copy of college transcripts (Transcript of college work verifying degree requirement; must include degree awarded and date confirmed. Unofficial transcripts will be accepted before the deadline, but official transcripts must be received if employed.)

Application materials must provide documentation that the applicant meets all minimum qualifications.

Applicants must provide information from previous employers documenting full-time related work experience if an offer is made.

Essential Duties and Responsibilities

Create, schedule, and oversee selected non-credit open enrollment courses.

Identify and recruit subject matter experts to serve as instructors.

Manage course logistics, including room scheduling, materials procurement, and instructor contracts.

Evaluate all classes, equipment, instructors, materials, and facilities to ensure high quality.

Collect and report on participant evaluations regarding instructors and program content.

Effectively market all non-credit, community, and continuing education offerings internally and externally using social media and other platforms.

Manage the department’s online presence (Linked In, Facebook, Instagram) to increase brand awareness and course registration.

Work closely with the Public Relations (PR) and Marketing departments to ensure all promotional materials align with college branding and messaging standards.

Establish and maintain high-quality, trusting community relationships.

Actively pursue grant opportunities and other partnerships and resources.

Assist walk-in students with program inquiries, course selection, and the enrollment process.

Manage course waiting lists, proactively communicating with students as seats become available or new sections are opened.

Assist with and ensure the proper registration of non-credit students for courses.

Collect and record final grades or completion statuses for all students at the conclusion of each course.

Create and distribute official certificates of completion to students who meet course requirements.

Ensure all student records are accurately maintained within the college’s database for reporting and auditing purposes.

Collaborate with the Business Office and Purchasing departments to manage the financial lifecycle of courses.

Process requisitions, invoices, and purchase orders for instructional materials and departmental needs.

Oversee the ordering and inventory of supplies required for community engagement events and classroom instruction.

Assist in the contract process to meet financial goals through efficient management of college resources, including the tracking of revenues and expenses for contracted services.

Utilize Workforce Solutions administrative processes to track and monitor client relationships and communicate the status of proposals, contracts, and client accounts.

Produce reports as requested by the appropriate administrator, including enrollment data, training hours, revenue generation, and overall department productivity.

Stay apprised of and comply with continuing education guidelines for SACS, the Alabama Community College System, and other relevant entities.

Participate actively in college governance, including service on divisional and college committees as requested or assigned.

Perform all duties in a professional manner and perform other duties as assigned.

Qualifications

A minimum of a Bachelor’s degree from an accredited institution and minimum of 3 years work experience in a related field is required.

Demonstrat…