Executive Assistant

Purpose of the Role

Purpose of the Role: To provide high-level administrative and secretarial support to the Executive Director. The role demands professionalism, confidentiality and exceptional interpersonal and organizational skills.

• Provide high-level administrative and secretarial support to the department Director
• Handle confidential and critical matters with professionalism, discretion and sound judgment
• Receive and manage incoming calls and visitors appropriately
• Manage all correspondence promptly and professionally
• Ensure all communication lines are operational and available as needed
• Maintain a professional and welcoming office environment
• Prepare official documents and communication materials
• Efficiently manage incoming and outgoing documents
• Requisition and monitor stationery and office supplies
• Schedule and manage appointments ensuring all parties are informed of dates, times and changes
• Serve as a focal point for queries and requests from the department and other units
• Maintain an organized filing system for all documents
• Prioritize tasks to ensure timely and successful completion
• Provide support for ongoing departmental projects

• Education: Bachelor’s degree in a related field
• Skills: Strong communication skills in Arabic and English (both verbal and written), adaptability and proficiency in Microsoft Office
• Certifications: Any relevant training or certification in administrative support

• Time Management
• Microsoft Office
• Organizational skills
• Microsoft Outlook
• Microsoft Word
• Personal Assistant Experience
• Microsoft Powerpoint
• Calendar Management
• Microsoft Excel
• Administrative Experience
• Microsoft Outlook Calendar
• Google Suite

Employment Type: Full Time

Experience: years

Vacancy: 1