Project Manager, Program ​/ Project Manager

Introduction

Introduction: We are seeking a highly motivated and organized Project Manager to oversee and coordinate all aspects of our projects. This role requires an individual who is detail-oriented, able to manage multiple tasks simultaneously, and thrives in a dynamic environment. The Project Manager will be responsible for overseeing site visits, managing project budgets, coordinating labor, purchasing materials, and handling day-to-day project activities.

The ideal candidate will possess strong communication and organizational skills, as well as a proactive approach to problem-solving. You will be responsible for managing your assigned project from start to finish.

• Schedule Management:
  Build and maintain project timelines, ensuring tasks are completed on schedule and deadlines are met.
• Budget Management:
  Develop and manage project budgets, ensuring expenses remain within allocated limits and identifying cost-saving opportunities.
• Material Management:
  Order necessary materials, trades, and equipment, ensuring that all supplies are delivered on time and within budget.
• BOMs (Bill of Materials):
  Prepare and manage BOMs, ensuring that all materials and resources are accounted for and ordered appropriately.
• Equipment Ordering:
  Order equipment as needed for project execution, ensuring all necessary tools and machinery are on-site.
• Labor Coordination:
  Coordinate labor requirements (including costs), scheduling personnel, and ensure that the necessary workforce is available for project completion.
• Purchase Orders & Work Orders:
  Prepare and manage purchase orders, work orders, and labor scopes to ensure clear communication of project requirements.
• Permit Management:
  Pull and manage necessary permits for project activities, ensuring compliance with local regulations.
• Travel Coordination:
  Coordinate travel arrangements for project team members and stakeholders as needed for site visits or meetings.
• Site Visits:
  Conduct site visits to monitor project progress, ensure quality control, and resolve issues in a timely manner.
• Invoice Reconciliation:
  Review and reconcile invoices against project budgets, ensuring accuracy and resolving discrepancies.
• Progress Tracking:
  Track the project’s progress, ensuring milestones are met, and proactively addressing any delays or issues that arise. Working closely with the site supervisors to get the daily updates.
• Customer Communications:
  Maintain regular communication with customers, provide project updates, answer questions, and manage expectations.
• Vendor Relationships:
  Establish and maintain strong relationships with vendors and suppliers to ensure timely delivery of materials and services.
• Daily Meetings:
  Participate in daily meetings to discuss project updates, identify potential issues, and plan next steps.
• Progress Reporting:
  Regularly report progress to key stakeholders, including upper management and clients, ensuring that all parties are informed.
• Documentation Filing:
  Maintain proper filing of all project-related documentation, including permits, contracts, and change orders.
• Data Collection & Reporting:
  Accurately collect and organize project data from management systems and other sources into clear, comprehensive reports.
• Cross-functional Collaboration:
  
  Work collaboratively with internal teams to obtain information or resolve issues supporting the team's goals.
• Office Equipment Support:
  General knowledge of office equipment, including copiers, phones, and video conference setups.

• Proven experience in project management, preferably in construction or lighting.
• Strong organizational skills with an ability to multitask and prioritize effectively.
• Excellent communication skills, both written and verbal, with a focus on customer relations and stakeholder management.
• Strong budgeting, invoicing, and financial management skills.
• Experience with Microsoft programs, Smartsheet, , and Google tools.
• Knowledge of permits, work orders, and compliance processes.
• Ability to analyze data and create reports for management and stakeholders.
• Adaptability and Flexibility:
  Ability to adjust to changing project demands, unexpected events, and…