Assistant to Canon to Ordinary

Position Summary

We’re looking for a part-time administrative assistant to serve as the Assistant to the Canon to the Ordinary. This person will provide high-level operational, technical, and planning support, with a focus on systems management, event coordination, and problem-solving. This person who fills this role should be curious, adaptable, and have the ability to improve processes while supporting diocesan leadership.

The ideal candidate is a Christian who is systems-minded with strong problem-solving ability.

Approximately 20 hours per week. Must be in the office at least three days a week (Monday, Tuesday, Thursday, Friday) between 9am and 3pm. May be asked to answer the phone remotely between 8:30am and 4:00pm.

$22-24/hour

Systems & Platform Management

• Manage and maintain church management software (Ministry Platform), including:
• Daily administration and data integrity
• Troubleshooting issues and user support
• Learning system capabilities and recommending improvements
• Serve as in-house expert on church tools, systems, and administrative processes
• Support the ADGL ordination/transfer process by:
• Managing digital and paper files of all ordinands/transfers
• Tracking individuals through the process
• Serving as the first point of contact for ordinands/transfers
• Initiating and tracking background checks

Executive & Clergy Support

• Serve as personal assistant to the Canon to the Ordinary (The Rev. Canon Mark Hottel)
• Anticipate needs, manage priorities, and coordinate schedules as assigned
• Create and document certificates for ordinations, domicile, licensure, etc.
• Review and edit documents for grammar, spelling, punctuation, and clarity

Event Planning & Logistics

• Plan and manage formation retreats (two annually) and special events
• Coordinate venues, food, lodging, schedules, speakers, and honorariums
• Support special liturgy preparation as needed

• A Christian who is growing in their relationship with Christ and affirms a gospel-centered doctrine and theology
• Ability to manage confidential information with discretion
• Comfort learning and managing technology platforms and databases
• Strong organizational and planning skills
• Experience in project coordination, event planning, or nonprofit operations
• Ability to manage multiple priorities in a dynamic environment
• Excellent communication and interpersonal skills
• Proficiency with standard office software and systems (Google Suite, Microsoft Office, Adobe, Canva)
• Able to work independently and in collaboration to follow established procedures

Please apply at: