Corporate Secretary

Posted Friday, January 16, 2026 at 5:00 AM | Expires Tuesday, February 3, 2026 at 4:59 AM

Elexicon Energy is the fourth-largest municipally owned electricity distributor in Ontario. Our mission is to provide our customers with reliable, affordable energy services and to continuously improve to meet their needs, while ensuring the needs of our shareholders are met through sustainable growth.

WHY JOIN OUR TEAM?

At Elexicon Energy we believe in living and leading our values through our daily actions. Our people are passionate about what they do and are engaged in day-to-day operations, projects and initiatives to support Our Why of empowering the communities we serve and helping customers create the possibilities that energize their future. This is an exciting time to join our growing team as we develop the strategies and plans to support a new brand and vision for customer centricity and operational excellence!

Reports to our Vice President & General Counsel and serves as a key liaison between the Executive Leadership Team and Board of Directors by supporting all aspects of Board operations following policy and procedures within the governance framework of Elexicon Energy. The role is responsible for corporate recordkeeping, annual filings, supporting shareholder communications, entity management, and ensuring that materials for the Board of Directors, including meeting agendas and minutes, strategic planning documents, researching and reporting materials, resolutions, and other Board documents are appropriately prepared and presented.

The role requires a highly organized, detail-oriented professional with strong governance acumen, excellent communication skills, and the ability to manage sensitive and complex information. The incumbent will also provide team leadership, fostering a culture of accountability, collaboration and continuous improvement.

Corporate Governance, Compliance, Risk and Insurance

• Assist Vice President & General Counsel with development and implementation of corporate governance policies and procedures, ensuring alignment with industry best practices and applicable regulatory requirements
• Assist in development and implementation of compliance policies and procedures, including the coordination of associated reporting to ensure the company meets all regulatory obligations. Monitor and communicate changes in laws and regulations that affect the utilities industry.
• Support internal compliance reviews and related activities to identify potential areas of risk and assist in the development and documentation of corrective measures where required. Prepare and coordinate compliance-related reports to regulatory bodies as required.
• Assist in addressing compliance issues, working with relevant departments to ensure documentation, follow-up, and remediation steps are tracked and completed.
• Support enterprise risk management and insurance activities, including the coordination of risk identification, assessment, documentation, and preparation of materials for executive and Board review.
• Promote a culture of ethical conduct, accountability, and continuous improvement across the organization by supporting communication and awareness of governance and compliance expectations.

Board Operations

• Prepare comprehensive meeting agendas in advance, ensuring all relevant topics are included and supporting documents are included. Collaborate with the General Counsel and other executives to identify key issues for discussion.
• Maintain accurate records of Board and committee decisions, clearly documenting key action items, and resolutions. Ensure minutes are reviewed, finalized, and approved by the board in a timely manner.
• Compile comprehensive Board and committee packages, including financial reports, strategic plan materials, regulatory updates, and other relevant documentation to support informed decision-making.
• Track action items, updates work plans and follow up with responsible parties to ensure timely completion and proper documentation of such items.

Leadership, Communication & Coordination

• Provide day-to-day leadership, guidance, and support to a small team, setting clear expectations, delegating responsibilities appropriately, and ensuring accountability for deliverables
• Foster a collaborative and high-performance culture through coaching, feedback, and performance management, ensuring team members are equipped to meet evolving organizational needs.
• Maintain records of outstanding and pending action items related to Board and committee activities and assist in expediting their completion.
• Communicate effectively with internal stakeholders, promoting awareness of and adherence to regulatory changes, governance requirements, industry trends, and company performance.
• Serve as a primary liaison between the General Counsel, Board of Directors, executives and senior leadership, ensuring timely, accurate, and professional communication.

Project Management & Legal Support

• Assist with reviewing, drafting…