Procurement Expeditor Job Airdrie area,Alberta Canada,Supply Chain/Logistics

Posting Details

Job Details

Description

Operating with autonomy, the Expeditor manages the complete lifecycle of open purchase orders (POs), serving as a primary liaison between suppliers, logistics providers, and internal stakeholders (including Project Management and Fabrication). Key functions include executing complex tracking methods, resolving logistical discrepancies, managing urgent delivery requirements (including complex freight negotiations), and ensuring accurate material status reporting across the organization. This role is fundamental to maintaining project schedule integrity and operational efficiency.

Preferred Qualifications and Skills

Minimum 1 to 3 years of focused experience in expediting, logistics coordination, or a material flow management role, ideally within the Oil & Gas fabrication or heavy industrial supply chain.

Strong understanding of procurement, logistics, and end-to-end supply chain processes in the industry.

Familiarity with the materials and major equipment used in the fabrication of oil and gas facilities.

Exceptional ability to work under pressure and handle high-volume, time-critical priorities with tight deadlines.

Highly analytical and solution-oriented – possessing the ability to quickly assess complex logistical problems and develop creative, effective solutions to mitigate schedule delays.

Mastery of multi-tasking, time-management, and organizational skills to simultaneously track dozens of critical purchase orders across various projects.

Proficiency in leveraging ERP systems and Microsoft Office Suite (Outlook and Excel are essential) for advanced tracking, reporting, and data analysis.

Strong knowledge of international trade terms (INCO terms) and import/export documentation is a significant asset required for managing global material flow.

Ability to professionally negotiate expedited freight terms and secure prioritized delivery commitments from suppliers.

Superior communication and interpersonal skills required for assertive yet collaborative engagement with suppliers, project managers, and other key internal teams.

Unwavering commitment to ethical procurement practices and the highest standard of professional conduct.

Working Conditions

Office-based role with occasional visits to the shop floor and warehouse environments.

Some visits to supplier locations.

Standard 40-hour work weeks apply; however, flexibility is expected during peak project periods or critical deadlines to meet operational needs.

Fast-paced, deadline-driven environment requiring adaptability, attention to detail, and effective multi-tasking.

Core Responsibilities

Proactive Logistics Management & Delivery Assurance

Order Lifecycle Management:
Monitor the status of all open purchase orders (POs) from issuance through to final receipt at Propak or site, aiming to ensure all materials are received and readily available on or before current shop start dates.

Supplier Coordination:
Act as the primary coordinator with suppliers, freight forwarders, and internal teams (Warehouse, Shop, Project teams) to track progress, ensure timely delivery, and address immediate material delivery issues.

Logistical Complexity:
Arrange and manage complex transportation for material shipments, including displaying a full understanding of INCO terms and ensuring their proper application to all deliveries to ensure compliance.

Documentation & System Accuracy:
Review, verify, and track all incoming documentation (freight shipments, vendor spreadsheets, packing lists) and accurately update delivery status and required information in the ERP system and centralized tracking tools.

Risk Mitigation & Issue Resolution

Critical Path Monitoring:
Proactively monitor future orders and key project materials to ensure deliveries remain on track, resolving delays and obstacles that interrupt the smooth flow of material before they impact production.

Disruption Mitigation:
Identify and mitigate potential supply chain disruptions or delays by escalating critical issues to Project Procurement Leads and recommend concrete corrective actions.

Schedule Reporting & Alignment:
Maintain and update detailed expediting reports for project managers.…


Increase/decrease your Search Radius (miles)



Job Posting Language