Asset Management Specialist; Buildings and Facilities

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Position :

J

Job Type:

Full Time

Department:

Asset Management

Number Of Positions:

1

Closing Date:

March 10, 2026

Min Salary:

$41.70

Max Salary:

$52.12

The Opportunity

The Asset Management Specialist – Buildings and Facilities position is a full-time permanent role within the Asset Management Team that works with a diverse portfolio of City owned and operated buildings and facilities including Genesis Place, Arenas, City Hall, Pump Stations, Lift Stations, etc.

Reporting to the Team Leader, Asset Management the AMS is a critical business partner to vertical asset owning business units. The AMS is responsible for collaborating with operational staff to identify and implement improved processes supporting sustainable service delivery including inventory management, maintenance management, lifecycle management, long term capital and renewal planning, forecasting, and budgeting.

The AMS works directly with vertical infrastructure assets including the enabling asset data and information. They will actively apply technology, tools, and asset management leading practices to support information analysis, data driven planning and strategic decision making for each business unit.

The position requires a general understanding of the workings and needs of the City as it relates to facility management within the context of operations, maintenance, and lifecycle practices.

Responsibilities include:

• Collaborates with operational staff to ensure the accuracy, integrity, and quality of asset information within the computerized maintenance management system (CMMS).

• Directly supports activities related to data collection, data validation, data correction and data updates.

• Leads the development and implementation of standardized business processes, workflows, reporting structures and provides critical input for asset data requirements, database setup and management, and system configurations.

• Aligns all work with best practices for asset inventory development and management, work order management, maintenance management, lifecycle management, and service delivery; determines baseline data requirements, performs gap analysis, and leads the implementation of processes to collect and validate required data.

• Leads the development and implementation of data quality assurance activities including continuous process improvements.

• Tracks existing assets, addition of new assets and supports the performance tracking for operations and maintenance activities.

• Collaborates with operational staff to develop, implement, and sustain inspection, maintenance, and condition assessment programs required for the vertical infrastructure assets.

• Collaborates with operational staff to prepare inspection and condition assessment plans, leads data collection and validation process improvements, and coordinates with business unit and other stakeholders to ensure the continuous flow of asset data to support asset management objectives.

• Coordinates with operational staff to update work plans, inspection and preventive maintenance schedules, and work order updates.

• Adept at compiling, analyzing, interpreting, and reporting asset management data and information as the foundation for lifecycle planning, forecasting and decision-making.

• Generates dashboards and visual aids for analysis and reporting, analyses data, and develops quality control procedures to ensure accuracy, consistency, and completeness of data.

• Collaborates with IT and Application support to improve the database interface and overall system performance.

• Collaborates with operational staff to provide support and training to CMMS users; collaborates with end users on system and business process enhancements to improve service delivery.

• Works with Finance to support Tangible Capital Asset (TCA) reporting requirements.

• Performs other duties as the role evolves.

You Bring

• Degree, diploma, or certification in Business, Engineering, Asset Management or similar

• Minimum three (3) years’ experience, with increasing responsibility, working directly with asset data and information within a Computerized Maintenance…