Administrative Assistant

Overview

E2 Federal Services, LLC is an affiliate of E2 Consulting Engineers, Inc. (E2), a professional services firm established in 1988 specializing federal base operations and infrastructure support services. At E2, we value safety, innovation and collaboration, and we are dedicated to excellence.

Performs, as a generalist, a variety of administrative functions in a WSRC organizational unit by supporting/assisting administrative, technical, and/or management personnel as follows:
Gathers information, prepares special reports and presentations, maintains records, and projects future trends. Provides input and assistance on organizational and company policies and administrative procedures. Coordinates activities in support of safety, health, financial, and overall operations of the Site.

Studies work methods in order to improve workflow, simplify reporting procedures, measure performance standards, and/or implement cost reductions. Analyzes unit operating practices, such as recordkeeping systems, forms control, office layout, suggestion systems, personnel and budgetary requirements, and performance standards to create new systems to revise established procedures.

Reviews and answers correspondence. May compile, store, and retrieve management data, using computer.

Serves as administrative liaison within and outside the organization regarding administrative issues concerning outside services, purchasing, personnel, facilities, and operations. May be responsible for specific activities related, but not limited, to the following:

• Training requirements and logistics
• Time and attendance records
• Terminations, new hires, transfers
• Operating reports and statistical records of performance data
• Purchase requisition review
• Work request coordination
• Field property administration
• Material and/or waste inventory and tracking
• Data collection for budget development
• Compiling, submitting and tracking Site radiological goals such as ALARA, OSHA, Event investigation and followup reporting for abnormal events (SIRIM)
• Conducting financial and operational audits
• Assist with development of organizational self-assessment criteria, administration of self-assessment programs and followup reporting
• Preparation of reports. May provide functional and operational guidance to administrative and clerical staff as required.

A high school diploma and 5-7 years practical experience in a business or administrative area OR Associate Degree in a nontechnical or business discipline with at least 1-3 years practical experience in business or administrative area. OR BS degree and no experience Specific training may be required for operations or administrative policies.

PREFERRED QUALIFICATIONS:

• Working knowledge of a variety of administrative and staff support services to an organizational unit.
• Ability to support a variety of Document Control and Records functions by assisting in evaluating, scheduling, prioritizing and accomplishing work.
• Must be familiar with spreadsheets (preferably Microsoft Office/Excel) and databases (People Soft, Document Control, EDWS, and Asset Suite).
• Should possess the ability to provide guidance and developmental assistance on organizational and company policies, administrative procedures and be able to perform tasks with little or no management oversight.
• Coordinate activities in support of safety, health, financial, departmental and overall operations of the site.
• Serve as administrative liaison within and outside the organization regarding administrative issues concerning outside services, facilities and operations.
• Ability to cross train on the various jobs and databases of more responsibility.
• Ability to handle multiple priorities while meeting deadlines.
• Computer skills to include Microsoft Office, Excel, PowerPoint.
• Oral and written communication skills and strong problem solving, analysis and interpersonal skills.
• Ability to work with different levels of management to achieve desired results.

OTHER

REQUIRED QUALIFICATIONS:

• S. Citizen.
• Must pass SRNS drug and alcohol screening and have had no previous record of drug or alcohol-related convictions.

E2 Federal Services, LLC offers an excellent benefits package including health, dental, vision, and life insurance, 401(k) with employer match, paid time off.

This job operates in a professional office environment and uses standard office equipment such as computers and phones.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ability to sit/stand for up to 8 hours per day.
• Ability to move freely for up to 8 hours per day.

E2 Federal Services, LLC is a Drug Free Workplace. After accepting an offer of employment, applicants may be required to undergo background checks, drug testing, and/or fit-for-duty…