Executive Specialist Vi - Oahu

Recruitment Information
The immediate vacancies are located in Downtown. Recruitment Number 24-0322.
Salary: $6,535 to $7,952 per month (SR-26, Step D to I). Hiring rates will be based on availability of funds, the applicant's qualifications, and other relevant factors. A continuous recruitment may be closed at any time. The notice of the last day to file applications will be posted on the State of Hawaii's Civil Service Job Opportunities Listing page of our website.

The Administrative Assistant VI performs advanced administrative work in assisting the director of a department in directing the activities of large‑scale departmental programs; advises superiors on various administrative matters; conducts special studies with delegated authority to implement necessary changes, procedures, etc.; and performs other duties as required.

• This is NOT an office support or secretarial position. Examples of duties include: conducting special studies and analysis of programs; collecting and analyzing data; investigating complaints and infractions of rules and regulations; identifying problems and alternative solutions and their advantages and disadvantages; developing logical recommendations for a course of action; etc.

Applicants must meet all the requirements for the position they are seeking as of the date of the application, unless otherwise specified. To qualify, you must meet all of the following requirements:

The State of Hawaii requires all persons seeking employment with the government of the State to be citizens, nationals, or permanent resident aliens of the United States, or eligible under federal law for unrestricted employment in the United States.

A bachelor's degree from an accredited four‑year college or university. Excess work experience as described below or any other responsible administrative or professional work experience which provided knowledge, skills, and abilities comparable to those acquired in four years of successful study may be substituted for education on a year‑for‑year basis. To be acceptable, the experience must have been of such scope, level, and quality as to assure possession of comparable knowledge, skills, and abilities.

One and one‑half (1 ½) years of professional work experience that demonstrated the ability to write clearly and comprehensively such materials as reports, analysis, proposals, recommendations, and justifications for actions or articles suitable for publication; read and interpret complex written materials such as federal and state laws, rules, regulations, and/or program guidelines; resolve complex problems; express oneself orally in a clear and persuasive manner in various situations;

establish and maintain cooperative working relationships; and prepare operational and activity reports.

Three (3) years of professional work experience that demonstrated responsibility for planning and coordinating program activities and solving operational problems involving administrative processes and the relationships between programs. Such experience must have demonstrated administrative abilities by completion of assignments or projects involving administrative problems (e.g., conducting studies and analysis of programs, projects and services to assess effectiveness, adherence to program directives and achievement of goals and objectives, resource needs, cost and benefit factors, and other essential management concerns and recommending alternative courses of action to resolve problems and increase the effectiveness of operations and other concerns).

The experience must have demonstrated a high degree of analytical skill involving the ability to identify information needs, collect and analyze data, identify problems and alternative solutions and their advantages and disadvantages, and develop logical recommendations for a course of action, and the ability to read, comprehend and interpret complex material and draft comprehensive reports of findings and conclusions.

At least three (3) years of professional work experience in…