Senior Executive Assistant & Operations Coordinator

Position:  Senior Executive Assistant & Operations Coordinator

Location:

Ahmedabad
Type:  Full-Time, In Office

Experience:

2 to 4 years

About the Companies
thriveSpace
Mentors students aged 6 to 16 through structured, personalised guidance that builds clarity without pressure
Works with families across India, the Middle East, Singapore, the UK, and beyond
Over 500 students mentored globally, including those from UWC, Eton, Dhirubhai Ambani International, The British School, Harrow International, Jumeirah College etc

Kinship
One of its kind program in India that brings Indian families together through curated day experiences and short retreats in natural settings
Focused on parents and their children between ages of 9 to 13, a window where connection matters most
Offers day-long immersions, travel retreats, vision workshops, and community/ nature based experiences
A young and growing venture with significant ground to cover

We're backed by two strong business groups based out of Ahmedabad, Gujarat -  DA Group India  &  Chiripal Group of Industries  in Ahmedabad with presence in various sectors including Real Estate, Education (schools/colleges), Manufacturing (textiles, plastics, chemicals), Renewable Energy, Logistics, Events, AI Based Startups and offer opportunities to eventually learning cross sectors based.

About the Role

A high-visibility role that places you at the intersection of education, experiential design, and entrepreneurship. You will work directly alongside the co-founder, gaining firsthand exposure to how ventures are built, scaled, and operated across industries. Throughout this role, you will collaborate with a diverse network of professionals, from agency partners and event coordinators to education experts, school administrators, and families from across the globe.

Designed for someone in their career who wants to build a broad, high-impact skill set. The interdisciplinary nature of this role means no two weeks look the same, and the learning curve is steep by design. A smaller component of the role includes personal coordination and logistics support.

Primary Responsibilities

Thrive Space Operations Support
Support meeting scheduling, student task tracking, and coordination for our co-founder (Ambica)
Support hiring for new positions end-to-end, from posting and sourcing to interview coordination and onboarding
Liaise with the Thrive Space team to keep communication and timelines on track
Conduct research as and when needed across any active project or venture
This could range from opportunity and partner mapping to vendor research to anything else that requires investigating
Source and screen candidates, conducting initial evaluations to identify strong fits before advancing them in the hiring process

Active Ventures and Project Management
Coordinate day-to-day project management for Kinship and other active ventures, including timelines, deliverables, agency coordination, and follow-ups
Handle pre-event logistics and on-ground support for Kinship events, from planning all the way through to execution
Research opportunities, partnerships, or resources relevant to any active project as and when needed
Track action items across all ventures and make sure nothing slips through

Personal Tasks for the co-founder
Support with personal branding related logistical coordination with marketing agencies if needed
Coordinate travel for co-founder, including flights, stays, visas, and related logistics
Manage third-party vendor coordination for repairs, maintenance, and online orders, from finding the right people to following up on timelines and delivery

Qualifications
Based in Ahmedabad and available to work on-site
1 to 3 years of experience in admin/operations, project coordination, event management, or school management

Required Skills
Strong project management skills and the ability to juggle multiple moving parts without dropping the ball
Clear communicator, both written and verbal
Comfortable with ambiguity and able to figure things out independently
Proficient with Google Workspace, Asana, Zoom, and basic project tracking tools
Proactive and someone who takes ownership without being asked
Discreet and professional,…