Executive Assistant to CEO

Primary

Job Title:

Executive Assistant to CEO

About The Opportunity

A high-growth enterprise technology group operating in the Artificial Intelligence & software product sector, building cloud-native and AI-enabled solutions for B2B customers. We run fast-paced product and go-to-market teams and need a highly organised, discreet Executive Assistant to support the CEO on-site in India.

Role & Responsibilities

Manage CEO's daily agenda: prioritise meetings, maintain and optimise the calendar, and ensure punctual preparation and follow-ups.
Coordinate complex domestic and international travel: bookings, itineraries, visa logistics, and on-the-ground adjustments.
Prepare and maintain executive-level documents: presentations, briefing notes, board packs, and confidential reports.
Liaise with internal leadership, investors, and external partners to schedule, confirm, and coordinate high-impact meetings and events.
Oversee expense reporting, invoice approvals, and reimbursement workflows to ensure timely and compliant processing.
Handle sensitive information with utmost discretion and act as the CEO's trusted gatekeeper to protect time and priorities.

Skills & Qualifications

Must-Have

Proven experience supporting C-level executives (preferably CEO) in a fast-paced technology environment.
Advanced proficiency in Microsoft Outlook, Excel and PowerPoint; comfortable building exec-grade slide decks.
Strong calendar management and travel coordination capabilities, including complex itineraries.

Experience with expense management systems and month-end reconciliation processes.
Excellent written English for drafting emails, briefings, and confidential communications.
Demonstrated ability to handle confidential materials and exercise professional discretion.

Preferred

Familiarity with Concur or other corporate expense platforms.

Experience with Notion, Asana or Trello for task and project management.
Prior exposure to investor relations, board support, or fundraising logistics.

Benefits & Culture Highlights

On-site role with direct exposure to the founding leadership team and strategic company initiatives.
Competitive compensation, performance-linked incentives, and professional development opportunities.
Collaborative, high-impact culture that values ownership, initiative, and operational excellence.

To apply , please submit a resume and brief cover note describing your experience supporting senior leadership and examples of executive-level work (calendaring, travel coordination, board materials).

Skills:

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