Lead Postal Affairs & Logistics

The Lead Postal Affairs & Logistics role is responsible for leading the postal team in developing, implementing, and managing the company’s postal processes to optimize efficiency, reduce postage and handling costs, and establish a competitive mail service operation for all company sites and its clients. This role will stay abreast of the latest technology and postal changes and become the in‑house subject matter expert in this area.

This individual will promote continuous improvement while working alongside team members, increasing the company’s expertise in postal affairs. This role will also oversee procurement functions developing vendor relationships securing competitive pricing for both production and postal needs.

• Research and propose cost-effective postal process improvement projects and postal saving campaigns.
• Collaborate with department members to identify and implement process improvements and propose postal cost saving measures for internal and external clients.
• Serve as the subject matter expert for UPS, Fed Ex, and USPS systems, postal processing software, presorting, and foreign mail workflow.
• Lead department in integration of internal management information systems relating to inventory and postal functions.
• Act as subject matter expert on postal regulations and be accountable for documenting and educating all affected departments.
• Serve as main point of contact when negotiating service agreements / best pricing with vendors and make recommendations to management.
• Oversee postal promotions ensuring successful implementation and maintaining project plan for each.
• Train internal teams on postal processes and compliance, ensuring maximum efficiency and cost savings.
• Oversee collection of postal metrics and mailing analyses.
• Mentor and act as backup for all team functions.
• Perform other duties as assigned.

• Oversee identification of prospective suppliers, negotiation of favorable pricing and contract terms, and creation of supplier performance metrics and reporting.
• Oversee submission and management of orders with external suppliers, establishing reorder point and reorder quantity guidelines.
• Collaborate with team members and oversee communication and timeliness of order process.

• Minimum required:
  Bachelor’s degree in business, accounting, or related field.

• 5-7 years of related postal or procurement field experience.
• Proficient in Microsoft Office Suite of products and experience with mail processing software.

• Excellent organizational, presentation, and communication skills, as well as attention to detail.
• High integrity and ability to maintain confidentiality.

• Required to perform basic functions typically employed in an office setting.
• Prolonged periods sitting at a desk and working on a computer.

• Office Setting:
  Standard, climate-controlled office environment.
• Production Facility:
  Moderate noise level in shipping and production areas.