Transport Planner​/Administrator

The Transport Planner Administrator provides administrative and coordination support to the transport planning function, ensuring the efficient scheduling, monitoring, and documentation of transport operations. The role supports day-to-day planning activities, maintains accurate records, and acts as a key point of contact between drivers, planners, customers, and internal teams.

• Assist transport planners with daily route planning and scheduling of vehicles and drivers
• Input and update transport plans in relevant transport management systems
• Monitor transport schedules and flag potential delays or issues to planners
• Support contingency planning for vehicle breakdowns, delays, or last-minute changes

• Maintain accurate records of deliveries, collections, mileage, and driver hours
• Process transport‑related documentation, including delivery notes, PODs, and timesheets
• Update spreadsheets and internal systems with transport and performance data
• File and archive transport documentation in line with company procedures

• Act as a point of contact for drivers regarding schedules, paperwork, and queries
• Liaise with customers, suppliers, and internal departments to confirm delivery details
• Communicate changes to transport plans clearly and promptly

• Support compliance with transport legislation, including drivers' hours and vehicle checks
• Assist with audits by ensuring records are complete and up to date
• Produce routine reports on transport performance, KPIs, and exceptions

• Support the wider transport and logistics team as required
• Carry out ad hoc administrative tasks to support operational efficiency

• Strong organisational and time‑management skills
• High attention to detail and accuracy
• Good communication skills, both written and verbal
• Ability to work under pressure in a fast‑paced environment
• Confident using Microsoft Office (Excel, Word, Outlook)
• Ability to prioritise tasks and manage competing deadlines

• Reliable and dependable
• Proactive and willing to learn
• Team‑oriented with a flexible approach
• Professional and customer‑focused