Specialist, Securities Services Operations

Job purpose:

The middle office provides a significant level of control and policing of the front office’s activities. The middle office’s functions include assuring data integrity through Transaction Management, Position Management, Reporting and administering portfolio systems. The role will support and assist the Head of Middle Product in ensuring internal and external client deliverables are consistently met. Primary focus will be on reporting, support with onboarding of portfolios, funds, fund admins, Fund Dividend process, Fee process.

• Perform a diverse range of middle office responsibilities with primary focus on reporting, onboarding of portfolios, funds, fund admins, Fund dividend process, fee process.
• Responsible for on boarding client portfolios as well as mutual fund structures (UCITS and regionally domiciled) to the Investment Management unit of FAB and third parties.
• Reviewing IMA, investment guidelines, fee schedules, open accounts in the portfolio management system and code compliance rules & investment guidelines.
• On boarding of portfolios and funds with the custodian and establishing market access with brokers and clearing houses.
• Completing and reviewing broker account documentations, liaising with legal as well as setting up broker accounts in Portfolio management & Trading system.
• Covering third party relationship including review and negotiating of SLA/Engagement letters, service reviews, counter party performance management and billing.
• Handling of IPO subscription process for client portfolios & Funds.
• Responsible for Dividend distribution from calculating dividends to obtaining approvals.
• Coordinator of data for internal audit reviews for the Middle Office team as well as for external auditors for the completion of Fund Audit & Fund Financial Statements.
• Preparing broker allocation and ranking reports for the Broker Review Committee.
• Assist PMs in Investigating investment breaches as directed from time to time regarding compliance of portfolios to the guidelines set out in the IMA.
• Carry out daily cash, position reconciliation, record cash flows, income and expense transactions of portfolios, funds and bancassurance products.
• Assist Portfolio Managers in cash management. Ensure subscriptions/redemptions, expenses/incomes, transfers are instructed/recorded systematically for efficient cash management.
• Liaise with custodians and fund accountants to accurately reflect all trading activity, investigate valuation discrepancies and ensure Fund NAVs are published on time.
• Co-ordinate with various departments within FAB and externally in relation to the portfolio management/fund management services (being brokerage firms, financial markets, dealing room, legal department, compliance, products and other support divisions within FAB).
• Contribute to policy and procedure changes, ensuring regulatory compliance and changing business requirements are met.
• Perform the daily trade flow ensuring all transactions are confirmed with counter parties, that matching instructions are in place in the market and have been communicated to the custodians and other relevant parties.
• Investigation of all unmatched trades, failed trades and any subsequent market claims, whilst escalating potential issues and trade fails to traders and fund managers.
• Monitor ETD margin positions held and complete associated cash transfers to broker.
• Review Expense invoices received to ensure in line with accruals and fund documentation and liaise with FMs for approval.
• Daily, Weekly and adhoc generation of portfolio and fund performance and valuation reports for internal and external parties.
• Review prices issued on underlying securities and Fixed Income positions to ensure are appropriately feeding through and query any movements.
• To act as back up for middle office activities during absence of a team member.

• Completion of daily task list
• Completion of skills matrix targets.
• Providing monthly management information to the Head of Middle Office for inclusion in the Monthly Middle Office KPI Management Report.
• Carry out Ad hoc requests from internal and external customers

• 3+…