Business Setup Coordinator

Overview

Job Code: 000/001/075

Industry: Corporate Services

About Us:

We are a fast-growing consultancy specializing in recruitment, corporate services, and business setup solutions across the UAE. With a strong footprint in the region, we guide clients through every stage of establishing their business in the UAE, ensuring smooth, compliant, and efficient processes.

The Business Setup Coordinator will be responsible for managing the end-to-end company formation and licensing process once a client has been introduced to us. This role is not sales-focused — instead, the coordinator ensures that clients are guided through the setup journey, all paperwork and submissions are handled accurately, and regulatory requirements are fully met.

• Client Onboarding & Support
  • Contact clients assigned through our CRM to initiate the setup process.
  • Collect and verify required documents (passport copies, proof of address, shareholder info, etc.).
  • Provide clients with clear checklists, timelines, and next steps.
  • Act as the main point of contact for clients during setup.
• Business Setup Execution
  • Handle applications for UAE mainland and free zone licenses (DED, DMCC, ADGM, DIFC, RAKEZ, etc.).
  • Manage tasks such as trade name reservation, MOA drafting, notarization, attestation, and license issuance.
  • Prepare, review, and submit required forms and applications to the relevant authorities.
  • Track application progress, follow up with authorities, and resolve issues to avoid delays.
• Government Liaison & Compliance
  • Coordinate with free zone authorities, economic departments, and other regulatory bodies.
  • Ensure compliance with UAE corporate regulations and evolving legal requirements.
  • Stay updated on changes to fees, packages, and policies across jurisdictions.
• Process & Internal Coordination
  • Update CRM with accurate status notes, timelines, and document uploads.
  • Coordinate with PROs, banks, and internal teams for related services (visa processing, banking introductions).
  • Prepare weekly status reports for management on active files.

• 2–5 years of experience in UAE company setup coordination (mainland + multiple free zones preferred).
• Strong understanding of documentation, compliance, and submission processes.
• Prior experience liaising with government authorities and free zones.
• Excellent organizational and multitasking skills; ability to handle multiple clients simultaneously.
• Strong communication skills in English (Arabic/Hindi/Urdu an advantage).
• Proficient in using CRM systems and maintaining detailed client records.
• Detail-oriented, reliable, and client-service driven.

• Direct client-facing role without sales pressure.
• Opportunity to become a subject matter expert across multiple jurisdictions.
• Join a growing consultancy with clear career growth opportunities.
• Collaborative work environment with exposure to both local and international clients.

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