Sr. Executive Support

Overview

The Executive Assistant (EA) will provide comprehensive administrative and operational support to the executive, ensuring smooth coordination of daily activities, efficient communication, and high-quality service delivery. The EA will act as a key liaison internally and externally, supporting strategic priorities through effective organization, planning, and execution.

• Coordinate administrative activities for the executive, including complex calendar management, travel arrangements, preparation of memos, and processing of expense reports.
• Support meeting activities by preparing agendas, recording minutes, arranging room bookings, and coordinating transportation and logistics.
• Manage internal and external interactions on behalf of the executive in a professional, timely, and efficient manner.
• Analyse incoming memos, correspondence, and submissions, ensuring proper distribution, tracking, and follow-up as required.
• Perform office management duties such as ordering supplies, maintaining documents, and managing records databases.
• Ensure the delivery of administrative services in line with established service level agreements (SLAs) and organizational standards.

Supporting Accountabilities:

• Apply prior experience and knowledge as an Executive Assistant to anticipate needs and provide proactive support.
• Demonstrate strong organizational skills with exceptional attention to detail.
• Communicate clearly and confidently, both orally and in writing, with internal and external stakeholders.
• Track, monitor, and report on key Business Support metrics to ensure progress against defined targets.
• Apply knowledge of Business Support best practices, methodologies, and systems to improve efficiency and service delivery.
• Utilize MS Office and other business tools proficiently to support day-to-day operations.

• Minimum of 3 years of experience as an Executive Assistant supporting senior leaders.
• Experience working in the UAE is required.
• Proficiency in English and Arabic
• Bachelor’s degree in Business, Management, or a related field preferred.