Executive Assistant
Job Description & How to Apply Below
- Provides support to including diary management, travel arrangement, telephone calls, correspondence, information updates, and records management.
- Act as the focal point for the Department in terms of internal/external communications. Performs various activities related to the companies requirements for managing records, and issuing requisitions as per the SAP Account allocation.
- Provide a complete secretarial and administrative service to departmental head to facilitate company processes and allow him to concentrate on mainstream activities.
- Provide a complete correspondence service, routing correspondence as necessary and drafting replies where appropriate to ensure that all mail is dealt with efficiently.
- Provide time management/diary service for the line manager to ensure he is able to attend all key meetings at the appointed times with all relevant document needed for the meeting.
- Screen and respond to incoming calls and take appropriate action to handle the situation.
- Make routine telephone calls to follow up actions on behalf of the department.
- Establish and maintain records and filing systems and arrange for the efficient operation of office equipment to ensure the department or manager can function effectively and efficiently.
- Receives, evaluates the requisition receives from different departments for office services and materials. Insure appropriate authorizations are received (subject to SAP account allocation as per approved by the line manager).
- Reports to manager and follows up with suppliers with clarification. Checking all received invoices.
Minimum Qualifications
- Bachelor’s Degree in Administration / Business Management
- Minimum of 5 yrs. experience in a similar role in a medium to large organization
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