Administrator, Office Administrator​/ Coordinator, Administrative​/Clerical

Job Description

To provide administrative and organizational support to ensure the smooth execution of the accreditation process. This role involves coordinating meetings, managing documentation, communicating with stakeholders, and ensuring compliance with accreditation standards and deadlines.

• Assist the Office of the Secretary General with daily administrative tasks, ensuring seamless communication and documentation flow.
• Manage the scheduling, preparation, and follow-up of meetings, including preparing agendas, taking minutes, and distributing relevant materials.
• Handle incoming and outgoing correspondence related to the accreditation process.
• Other duties as assigned by the Secretary General and the NIHS Office.

• Accreditation Process Coordination:
  Organize, collect, and compile all necessary data and documentation from various stakeholders required for accreditation. Track and ensure that all accreditation-related documents meet the necessary standards and are submitted in a timely manner. Maintain accurate records of accreditation activities and ensure proper filing and documentation.
• Committee Support:
  Provide administrative support to scientific committees and councils involved in the accreditation process. Coordinate meetings, prepare agendas, take minutes, and follow up on actions and decisions made by the committees.
• Additional Responsibilities:
  Perform other duties related to accreditation as assigned by the Secretary General or the National Institute for Health Specialties (NIHS) Office. Assist in special projects or initiatives related to accreditation, as needed. Other tasks as assigned by the Secretary General.

• Bachelor’s degree in a related field (e.g., administration, health sciences, education).

• Bachelor’s degree in a related field (e.g., administration, health sciences, education).

• 2 years of continuous administrative work experience
• Previous experience in an administrative or accreditation role is preferred
• Experience preferably in Postgraduate Medical Education Administration
• IT skills to manage and maintain the accreditation system, ensuring smooth functionality and addressing any technical issues efficiently
• Strong organizational skills with attention to detail and accuracy
• Excellent written and verbal communication skills
• Ability to manage multiple tasks and meet deadlines
• Proficiency in Microsoft Office Suite and familiarity with document management systems
• Ability to work in a fast-paced, dynamic environment
• Familiarity with agile development methodologies and tools
• Strong problem-solving skills and ability to work independently
• Excellent interpersonal skills to interact with various stakeholders
• Ability to handle confidential information with discretion
• A proactive and flexible approach to managing workload and responsibilities

30/04/2026