GRN Administrator

Job Purpose

To provide comprehensive administrative and operational support to the Commercial Department, ensuring accurate documentation, efficient coordination, and compliance with project and company standards. The role supports cost control, procurement, and contract administration processes to maintain effective commercial governance across projects.

• Commercial Documentation & Filing
• Administrative Coordination & Reporting
• Departmental Communication & Support

• Maintain and update trackers for GRNs, submittals, and correspondence logs.
• Ensure proper filing and referencing of all commercial documentation (soft and hard copies) in accordance with company document control procedures.
• Prepare and maintain registers for subcontracts, supplier agreements, and related documentation.
• Assist in compiling commercial correspondence, letters, and transmittals for internal and external stakeholders.

• Support the preparation, review, and submission of invoices, payment applications, and commercial reports.
• Coordinate with procurement, finance, and project teams to collect data and verify supporting documents.
• Monitor timesheets, expense claims, and other cost‑control documents to ensure completeness and accuracy.
• Follow up on approvals, submissions, and outstanding documents with relevant departments.

• Manage daily administrative duties including scheduling meetings, preparing minutes, and organizing commercial files.
• Provide logistical and administrative support during internal/external audits and commercial reviews.
• Undertake any other reasonable duties or responsibilities as required by the line manager, commensurate with the role and aligned with business needs.

• Proficiency in MS Office Suite (Word, Excel, PowerPoint).
• Excellent written and verbal communication skills.
• Strong organizational and multitasking abilities.
• High attention to detail with accurate data management skills.
• Team‑oriented mindset with strong interpersonal skills.

• Basic understanding of procurement and cost‑control processes.
• Familiarity with ERP systems or document management tools (e.g., Aconex, SharePoint).
• Exposure to construction or commercial project environments.

• Diploma or qualification in a relevant discipline, or equivalent demonstrated experience.
• 1–3 years of experience in an administrative role (construction/commercial environment preferred).
• Minimum 2 years of relevant professional experience.