Secretary to CEO

Key Responsibilities

• Manage the CEO's travel plans, including booking flights, accommodations, visas, and itineraries, ensuring all arrangements are seamless and cost-effective.
• Schedule and follow up on meetings, appointments, and conference calls; prepare agendas, take minutes, and distribute action items as needed.
• Handle email correspondence on behalf of the CEO, including drafting responses, prioritizing messages, and maintaining confidentiality.
• Organize and maintain executive files, documents, and records for easy access and compliance.
• Coordinate with internal teams (e.g., engineering, fabrication, and operations) to gather information and support decision‑making.
• Assist in preparing reports, presentations, and other materials related to steel fabrication projects, such as container enclosures, prefabricated data center modules, and tanks.
• Perform general administrative duties, including managing office supplies, greeting visitors, and supporting ad‑hoc projects.

• Bachelor's degree in Business Administration, Secretarial Studies, Engineering, or a related field.
• 3-5 years of experience in a secretarial, administrative, or executive assistant role, preferably in a manufacturing or engineering environment.
• Fluency in English (both written and spoken) is essential for effective communication.
• Proven ability to manage multiple tasks, prioritize workloads, and meet deadlines in a fast‑paced setting.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with scheduling tools (e.g., Google Calendar or similar).
• Strong organizational, interpersonal, and problem‑solving skills.

• Knowledge of Arabic language (spoken and written) to facilitate communication with the CEO and regional stakeholders.
• Familiarity with Hindi to enhance interactions within our multicultural team, which includes many Indian professionals.
• Background or experience in steel fabrication, genset enclosures, engineering, or related industries, allowing for better understanding of technical discussions and documentation.
• Experience in a similar role within the UAE or Middle East, with an understanding of local business etiquette and regulations.