Executive Assistant - SEHA Fertility Care; Corniche

Job Description

Responsible for providing high-level administrative and secretarial support to the Manager/Director by preparing departmental reports, handling information requests, and performing clerical functions such as preparing correspondences, receiving visitors, arranging conference calls, and scheduling meetings. Also responsible for helping the Manager/Director in any other duties as assigned.

• Preparing and disseminating reports, correspondences and presentations.
• Preparing professional reports, memos, letters, presentations, invoices, and other documents using word processing, spreadsheet, and presentation software.
• Reading and analyzing incoming memos, submissions, and reports to determine their significance and plan distribution while maintaining confidentiality.
• Managing records and files – filing and retrieving department documents, receipts, invoices, policies, and maintaining employee and departmental files.
• Managing calendars and schedules – prioritizing scheduling meetings and appointments.
• Making travel arrangements for the Manager/Director to ensure efficient traveling.
• Making arrangements for Human Resources department meetings, preparing agendas and minutes, following up the status of meeting actions, and reporting progress of tasks to the Manager/Director.
• Performing other office and clerical duties.
• General office duties including ordering supplies, answering phone, photocopying, faxing, greeting visitors, maintaining and managing contacts for partners, vendors and staff.
• Managing office equipment, including postage machine, printers, fax, photocopier, conference phone and projector.
• Providing production support, photocopying and binding as necessary.
• Developing written materials like procedures and policies to be communicated to employees as required.
• Handling special projects and matters as directed by the CEO.
• Maintaining client service standards – answering any queries from facility employees or customers in a pleasant manner.
• Contributing to team effort and collaborating with other members of the team to carry out work smoothly.

• Qualification:
  
  Bachelors Degree or High School Diploma.
• Special Certificate: NA.

• 2-4 years progressive executive secretarial responsibility.

• Experience in a large healthcare facility.