Business Operations Specialist

Nabat is a climate-tech startup based in the UAE using advanced technology to protect and restore natural ecosystems with precision and scale! We operate at the intersection of ecological & environmental sciences, GIS, AI, and robotics. Our mission is to enable data-driven, science-backed ecosystem management and restoration at the speed and scale necessary to address the critical challenges of climate change, deforestation, land erosion, and biodiversity loss.

Our comprehensive solution - consisting of ecosystem management software, precision aerial seeding drones, AI & ecological models, and restoration services - is already being used to plant millions of mangroves in the UAE. But we’re just getting started, as we build our platform to serve the needs of coastal, marine and arid ecosystems around the world.

If this mission resonates with you, let’s talk!

The Business Operations Specialist plays a central role in supporting Nabat’s day-to-day operations. This hybrid position combines contracts and procurement administration, office management, and financial coordination support, ensuring smooth internal processes, strong vendor relationships, and well-run office operations.

This role is hands-on, highly collaborative, and suited to someone who enjoys bringing structure, follow-up, and clarity across multiple operational areas.

• Prepare, review, and coordinate contracts, NDAs, and service agreements with suppliers, clients, and partners.
• Ensure contracts are complete, compliant, and aligned with internal standards.
• Coordinate with Legal on terms, approvals, and final execution.
• Maintain contract records, renewals, amendments, and documentation tracking.

• Create and process Purchase Requisition s (PRs) and coordinate Purchase Orders (POs).
• Support supplier onboarding and registration in SAP or equivalent systems.
• Register Nabat as a supplier in customer procurement portals and ensure required documentation is accurately submitted and maintained.
• Collect quotations, ensure approval workflows, and maintain procurement documentation.
• Liaise with vendors on deliveries, timelines, and order-related queries.

• Receive, review, and organize supplier invoices.
• Validate invoices against POs and contracts before submission for approval.
• Prepare Goods Receipt Notes (GRNs) where required.
• Track invoice status and follow up with suppliers and internal stakeholders to ensure timely payment.

• Consolidate invoices and supporting documentation to support monthly and quarterly financial close.
• Maintain invoice trackers and provide operational inputs to the Finance team.
• Follow up on missing or incorrect documentation with vendors and internal teams.
• Coordinate with internal Finance and/or external accountants on required operational documentation.
• Support audits, reviews, and internal control activities by providing accurate records and reports.

• Act as the main point of contact for daily office operations.
• Manage office supplies, equipment, and inventory.
• Coordinate with external vendors (cleaning, maintenance, IT support, security, etc.).
• Ensure office readiness, safety, and smooth day-to-day functioning.
• Support onboarding logistics in collaboration with HR.

• Support meeting logistics, calendar coordination, travel arrangements, and visitor hosting.
• Assist teams with operational and office-related requests as needed.
• Provide support across additional operational, compliance, or process-related activities as required by the business.

• Bachelor’s degree in Business Administration, Operations, Supply Chain, Finance, or a related field.
• At least 7 years of experience in contracts administration, procurement operations, office management, or similar operational roles.
• Proficiency in Microsoft Office and SAP
• Strong experience coordinating vendors, documentation, and internal approvals.
• Comfortable working with PR/PO processes and invoice coordination.
• Highly organized, detail-oriented, and…