Operations Administrator & Executive Assistant

Operations Administrator & Executive Assistant

Full-time Immediate / Within 1 month

Reporting to:
Founder / Business Owner

We are hiring a Senior Operations Administrator & Executive Assistant to support a business owner during an active UAE setup and growth phase. This role is best suited for someone who enjoys structured admin work, strong follow-through, and working independently without a large team.

This is not a people-management or strategic leadership role. This is a hands-on dual role combining:
Day-to-day operations and administrative support, and Executive / Personal Assistant support, including business setup, banking, visas, and relocation coordination.

• Manage daily administrative and coordination tasks across projects.
• Handle enquiries, quotations, and basic order processing.
• Coordinate with suppliers, service providers, and logistics partners.
• Prepare, track, and maintain documentation (orders, shipping, invoices).
• Track invoices, payments, and follow-ups.
• Maintain accurate records, files, and compliance documents.
• Support general office administration and operational coordination.

• Provide direct executive and personal assistance to the Founder.
• Support UAE business setup, licensing, and compliance processes.
• Coordinate bank account opening and liaise with banks and advisors.
• Assist with visa applications, renewals, and documentation.
• Provide relocation support (coordination with landlords, service providers, government offices).
• Manage appointments, paperwork, and follow-ups with authorities.
• Act as a trusted local point of contact for administrative matters.

• Based in Abu Dhabi and available for in-person support.
• Experience as an Operations Administrator, Executive Assistant, PA, or Office Manager in the UAE.
• Familiar with UAE business setup, banking, and visa processes.
• Highly organised, detail-oriented, and reliable.
• Comfortable working independently and handling confidential matters.
• Strong written and spoken English.
• Practical, calm, and solution-focused.

• Competitive compensation (based on experience).
• Long-term opportunity for the right candidate.
• Exposure to international business operations.