Document Controller

Job Description

Parsons is looking for an amazingly talented Document Controller to join our team! In this role you will get to manage all aspects of Document Control and Project Document Management.

• Electronically scanning documents for distribution as PDF digital copies to designated recipients and uploading to the client Contract Management System.
• Maintaining a hard copy reference library of all documentation to ensure quick and easy retrieval of information.
• Utilizing the latest version of Primavera Contract Management software for controlling and updating the status of Contract Documents.
• Preparing and registering Correspondences, Reports, Payment Requisition s, Variation Orders, Site Instructions, Punch Lists, and Non‑Conformance Reports using Primavera Contract Management.
• Tracking, updating the status, and following up on Submittals, Safety Reports, Request for Changes (RFCs), Site Minutes of Meetings, Progress Photographs, Contract Issues, and Drawings.
• Producing regular reports of outstanding actions and responses on correspondence through Primavera Contract Management.
• Ensuring the use of standardized forms and reports of the client available in Primavera Contract Management in coordination with PWA OP&M System.
• Ensuring integration with OP&M System from all project stakeholders: PWA-PMCs-Contractors.

• Diploma or Bachelors degree in any field.
• Minimum 5 years of experience in Document Control in Construction or Engineering companies.
• Must have experience in Asite.
• At least 5 years of document control and tracking experience, including a minimum of 3 years using Electronic Document Management Systems (EDMS), preferably Primavera Contract Management.
• Extensive knowledge and experience in document control from project initiation to closeout phases, utilizing computer-based systems (Primavera Contract Management/EDMS), within the framework of an integrated project services function for effective management of concurrent projects.
• Proficiency in oral and written English language.
• Good computer skills.

• Strong organizational and time‑management skills.
• Attention to detail and accuracy in document management.
• Ability to work effectively in a team environment.
• Strong communication skills for coordination with various stakeholders.
• Familiarity with construction or engineering industry standards and practices.

Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.