Personal Assistant to Principal - UAE National

Personal Assistant to the Principal - UAE National

Join to apply for the Personal Assistant to the Principal - UAE National role at Aspen Heights British School.

The role of Personal Assistant to the Principal is a pivotal position at the heart of our school’s leadership. You will provide high-quality, confidential, and proactive administrative and personal support to the Principal, ensuring the smooth and efficient management of their daily schedule, communications, and strategic priorities. The PA acts as the first point of contact for all matters relating to the Principal’s office, representing the school with professionalism and discretion at all times.

Aspen Heights British School (AHBS) is a truly inclusive school based on the outskirts of Abu Dhabi. We are proud of our inclusive ethos and our commitment to ensuring all children are provided with personalised learning experiences and the proper support to ensure they can make progress in learning in all areas.

• Begin with our children and students. Our children and students are at the heart of what we do. Simply, their success is our success. Wellbeing and safety are both essential for learners and learning. Therefore, we are consistent in identifying potential safeguarding and Health & Safety issues and acting and following up on all concerns appropriately.
• Treat everyone with care and respect. We look after one another, embrace similarities and differences and promote the well‑being of self and others.
• Operate effectively. We focus relentlessly on the things that are most important and will make the most difference. We apply school policies and procedures and embody the shared ideas of our community.
• Are financially responsible. We make financial choices carefully based on the needs of the children, students and our schools.
• Learn continuously. Getting better is what drives us. We positively engage with personal and professional development and school improvement.

• Manage the Principal’s diary, appointments, and meetings, ensuring effective time management and prioritisation.
• Prepare agendas, take minutes, and follow up on action points for leadership and governance meetings.
• Handle all correspondence (email, telephone, and written), drafting responses and managing communications on behalf of the Principal.
• Support the Principal in preparation for meetings, visits, and presentations, including compiling reports, data, and briefings.
• Maintain confidentiality and handle sensitive information with discretion.

• Coordinate school events, inspections, visits, and key functions (e.g., governor meetings, ADEK Inspections, awards ceremonies).
• Maintain accurate records, databases, and filing systems (digital and paper).
• Liaise with internal and external stakeholders including staff, governors, parents, and local authorities.
• Support recruitment, HR administration, and compliance tasks as required by the Principal.

• Serve as a professional first point of contact for the Principal’s office.
• Draft letters, reports, and other communications.
• Coordinate communication between the Principal, senior leadership team, and other school departments.
• Be available during evenings, weekends, and holidays, should urgent messages require issuing.

• Manage the Principal’s travel arrangements and expenses.
• Support project planning and school improvement initiatives as delegated by the Principal.
• Oversee administrative processes to ensure efficiency and alignment with school policies.
• Arrange and provide refreshments when required (e.g. for guests, visitors).

• Emphasises the importance of safety in all areas of the curriculum, communicating to the pupils the importance of a responsible attitude towards personal safety, the safety of others and respect for Aspen Heights British School’s property and equipment.
• Safeguard Aspen students.
• Take all necessary and reasonable precautions to protect students, equipment, materials, and facilities.
• Assist in implementing all policies and rules governing student life and conduct.
• En…