Project Coordinator

Job Title

Project Coordinator

Project Manager or Program Manager

Technical Services

Non-Exempt

$25-35/hr (firm, dependent on experience)

Remote, but prefer EST or CST

Smartlink is dedicated to empowering those who are competitive and aim for the win. The company's core values—
Creating Customer Fanatics, Innovate and Create, One Team, We Are All In, and Safety Leads to Success
—serve as a guide to our teams and sets the expectations for every member. These values are the cornerstone that brings us together, consistently reminding us of our mission and guiding all our efforts. We are unabashedly competitive and driven by a relentless pursuit of excellence. Every project, every challenge, and every opportunity is met with discipline, focus, and an uncompromising commitment to succeed.

Our path to excellence begins with it, commitment, and our team's goal of achieving customer fanatics. At Smartlink, you are empowered to make the right decisions, do your job well and bring something to the table no matter your position. This involves autonomy, responsibility, contribution, support, and growth. This approach ensures that every team member feels valued and motivated to contribute their best, fostering a collaborative and high-performing environment.

We look forward to having you join our TEAM if this opportunity is a great fit for you!

The Project Coordinator (PC) is responsible for directing and organizing project activities within a specific geographic area or specific scope of work under the direction of an Operations Manager or Finance Program Manager. The PC creates Purchase Orders and Sales Orders, maintains document control, manages databases, and coordinates project administration and communication.

• Assist the Project Manager or Program Manager in the drafting and issuance of project proposals, budgets, cash flows, and preliminary schedules.
• Track receipt and expiration of all client purchase orders.
• Report outstanding client purchase orders to the Program Manager or Project Manager.
• Maintain vendor files and documentation thoroughly and accurately, in accordance with company policy and accepted practices.
• Document and maintain billing procedures for each client.
• Research and correct Accounts Receivable (A/R) discrepancies.
• Ensure accurate and timely data entry for preparing status reports; maintain documents and data that can be pulled for project closeout files.
• Track and manage contemplated change notices and change orders in the database.
• Keep the Project Manager or Program Manager and other team members informed about project status and issues that may impact client relations.
• Communicate ideas for improving company processes and contribute to Smartlink’s body of knowledge on process design, modeling, execution, monitoring, and optimization.
• Maintain professional, ethical, and company standards at all times.
• Other duties as assigned.

• Demonstrated skills in database management and record keeping.
• Proficient at MS Office, especially Excel.
• Problem solving ability, analytical and numeracy skills.
• Effective time management, organizational, and prioritization skills.
• Strong written and verbal communication.
• Strong demonstrated ability to prioritize, a commitment to tight deadlines, and problem resolution skills.
• Excellent judgment and decision-making skills.
• Experience with SAP Business One is a plus.
• Evidence of the practice of a high level of confidentiality.
• Ability to adapt to a changing environment.

• The ideal candidate will have an interest in telecommunications and construction.
• The ideal candidate will have Associate's degree (AA) or equivalent from two-year College or technical school; or 1-2 years in a highly aggressive technical field preferred; or equivalent combination of education and experience.

• No travel (0%) is expected in association with performing this position.