Data Center Project Coordinator

Data Center Project Coordinator

Hourly Rate: $25-35/hr (firm, dependent on experience)

Location:
Remote, but prefer EST or CST

Smartlink is dedicated to empowering those who are competitive and aim for the win. The company's core values—
Creating Customer Fanatics, Innovate and Create, One Team, We Are All In, and Safety Leads to Success
—serves as a guide to our teams and sets the expectations for every member.

These values are the cornerstone that brings us together, consistently reminding us of our mission and guiding all our efforts. We are unabashedly competitive and driven by a relentless pursuit of excellence. Every project, every challenge, and every opportunity is met with discipline, focus, and an uncompromising commitment to succeed.

Our path to excellence begins with it, commitment, and our team's goal of achieving customer fanatics. At Smartlink, you are empowered to make the right decisions, do your job well and bring something to the table no matter your position. This involves autonomy, responsibility, contribution, support, and growth.

This approach ensures that every team member feels valued and motivated to contribute their best, fostering a collaborative and high-performing environment.

We look forward to having you join our TEAM if this opportunity is a great fit for you!

We’re looking for a Data Center Project Coordinator to support project administration, documentation, and communication across active data center initiatives. You’ll manage purchase orders, sales orders, databases, billing processes, and document control—ensuring projects stay organized, on track, and aligned with internal and client expectations. This role keeps teams informed, resolves discrepancies, and provides the administrative backbone for successful project delivery.

• Assist managers with drafting proposals, budgets, cash flow forecasts, and preliminary schedules.
• Track client purchase orders, monitor expirations, and report outstanding items.
• Maintain complete, accurate vendor files and project documentation.
• Implement and maintain billing procedures for each client account.
• Research and resolve Accounts Receivable (A/R) discrepancies.
• Communicate outstanding POs and updates to managers as needed.
• Track contemplated change notices and change orders in the project database.
• Keep managers and teams updated on project progress and issues.
• Contribute ideas to improve processes, workflows, and organizational efficiency.
• Perform other duties as assigned.

• Associate degree or 1–2 years of technical or project support experience (or equivalent).
• Strong skills in database management, record keeping, and MS Office (especially Excel).
• Strong analytical, numerical, and problem-solving skills.
• Excellent time management and organizational abilities.
• Clear written and verbal communication skills.
• Ability to prioritize work, meet tight deadlines, and resolve issues effectively.
• High level of confidentiality and sound judgment.
• Adaptability in fast-changing environments.
• Interest in telecommunications preferred.

• Primarily sedentary work; prolonged sitting.
• Occasional exertion up to 10 lbs.
• Indoor office environment.
• Minimal travel (less than 5%) as needed.