Project Administrator

Job Description

The Project Administrator plays a pivotal role in supporting project teams to manage and execute external client projects effectively. This position facilitates communication among Project Managers, team members, internal and external clients, vendors, and support teams to achieve client objectives. Utilizing Procore project management software, the Project Administrator supports documentation and communication processes, providing essential administrative and document support, communication coordination, and procurement management.

Job Title: Project Administrator

• Assist with the new opportunity process and coordinate proposal activities.
• Act as the primary Project Coordinator point of contact for assigned projects.
• Serve as the Procore Support Coordinator, ensuring effective use of the tool and providing guidance to the team.
• Support and coordinate activities and processes associated with Procore for both local and regional projects.
• Provide document control support, preparing, editing, proofreading, and converting final documents to PDF for storage in Procore.
• Coordinate the documentation of transmittals, covers, engineering drawings, specifications, scope of works, and reports within Procore before dispatch.
• Support the project team by regularly reporting project status.
• Coordinate RFIs and Submittals for the project.
• Manage procurement and contracting of Subconsultants and Subcontractors, including insurance certificate updates and closeout document requests.
• Assist in coordinating the bidding process by entering Bid Packages through Procore, following up with contractors on bid intentions, and assisting them through the Procore process.
• Support Project Managers with project updates to internal leadership and clients, compiling reports through internal and external Project Management Systems.

• Proficiency in construction project coordination and administration.
• Experience handling filing reports and quality control reports.
• Strong skills in Microsoft Office tools, including Word and Excel.
• Proficiency in Google Sheets and documents.
• Experience with Autodesk Construction Cloud and Bluebeam.
• Competency in data entry and document control.

• Experience in project administration and coordination.
• Familiarity with construction management and project coordinating.
• Knowledge of RFI processes in construction management.

The role is based onsite in Haskell, ensuring close collaboration with project teams and stakeholders. The position involves working in a dynamic construction environment, utilizing advanced tools and software to streamline project management processes.

This is a Contract to Hire position based out of Abilene, TX.

The pay range for this position is $23.00 - $30.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre‑tax and Roth post‑tax contributions available
• Life Insurance (Voluntary Life & AD&DD for the employee and dependents)
• Short and long‑term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email actalentaccom for other accommodation options.