Administrative Assistant - SCCC

Administrative Assistant 3

Stafford Creek Corrections Center

Aberdeen, WA

Hourly salary: $26.62-$35.63

Monthly salary: $4,632.00-$6,200.00

Schedule: 8:00am-4:30pm ) Monday-Friday (Sat/Sun off)

The Department of Corrections is seeking a highly motivated and qualified Administrative Assistant 3 for the Stafford Creek Corrections Center located in Aberdeen, WA.

Under the direct supervision of the Registered Nurse 4 (RN4), this position provides support by independently prioritizing and coordinating office operations and work assignments for the RN4 to meet internal and external deadlines. This includes keeping supervisor(s) informed of issues that may require review or action. Participates in planning meetings and may attend meetings on supervisor’s behalf, presenting supervisor’s position. Relays messages and instructions from the supervisor to staff members.

Provides interpretation and explanation of supervisor's policies or viewpoints. Maintains supervisor’s calendar, schedules meetings and appointments, and reviews and responds accordingly to supervisor’s Outlook.

The incumbent will facilitate Health Services facility clearances requiring entry to the Health Services Building for nursing purposes and act as the backup for other clearances when needed ensuring DOC protocol is followed. Duties also include answering phones, scheduling meetings, arranging travel and expense reimbursements for all nursing staff, setting deadlines to the on‑call nursing staff each month, creating and compiling the Nursing Schedule (including all annual vacation segments approved and adding all approved supplemental leave for the next month by the 15th of the month for the next month) and developing and posting the voluntary overtime sign‑up sheet by the 15th of the month for the next month.

Coordinates coverage for the scheduled absences for nursing staff to include coordination of nursing absences for Continuing Education Units. Coordinates and schedules AIS (Annual In Service) for all nursing staff. May assist with other tasks as assigned by the administrative team. This position requires confidentiality as the work involves sensitive patient and staff information.

This incumbent may also assist other health services supervisors as time allows and may also perform other delegated administrative duties as needed as a positive member of the overall team of Correctional Health Services Support staff.

The mission of the Department of Corrections is to improve public safety by positively changing lives. For additional information visit our website .gov.

Application assessment will be ongoing; the hiring authority reserves the right to offer the position at any time during the recruitment process. It’s the applicant's advantage to apply as early as possible. This recruitment could be used to fill multiple permanent or non‑permanent positions.

• Analyze and determine the most cost‑effective coverage for nursing assignments, keeping schedule up to date, prepare, organize and ensure assignments are in compliance with the Teamsters 117 Collective Bargaining Agreement, House Bill 1290, DOC 880.130 Continuing Education Policy and other requirements. Reviews all pre‑scheduled leave requests and verifies availability of coverage then recommends approval/denial to the RN3 designee based on available staff coverage.
• Pre‑Scheduled leave:
  Coordinates and assists the RN4 or designee with all annual vacation segment requests, creates vacation segment spreadsheets for all nursing staff to review for available time and relief assignments, allotted vacation time approved by the RN3 nursing supervisors and makes it viewable to all nursing staff.
• Reviews nursing schedule for requested time off to attend Continuing Education Unit training.
• Training:
  Schedules nursing staff for Correctional Worker Core (CWC) for new hires and arranges for coverage. Schedules new hires for orientation, while coordinating with designated RN3. Schedules and arranges coverage…