HR​/Payroll Administrator

Company Overview

OEG Job Advert - HR/Payroll Administrator

OEG is a leading energy solutions business, providing mission-critical infrastructure assets and services to the global offshore energy industry. Through our specialist divisions - topside, marine, subsea, logistics and industrials, we are a pivotal link in the global offshore energy project chain, ensuring our customers’ projects are delivered safely, reliably and efficiently.

• Dyce, Aberdeen, United Kingdom.

• Provide comprehensive administrative support to the Group HR department while assisting with accurate and timely processing of payroll.
• To ensure HR records are maintained to a high standard and payroll inputs are managed efficiently and confidentially.

HR Administration:

• Maintain and update employee records in personnel files and on the People
  
  XD system.
• Assist with ongoing HR projects and continuous improvement initiatives.
• Support recruitment activities including arranging interviews, liaising with hiring managers and issuing correspondence to candidates.
• Coordinate onboarding and offboarding processes, ensuring all documentation is completed accurately.
• Monitor, record and follow up on sickness and absence.
• Update organisational charts to reflect current business structure.
• Maintain competency assessment records, including scheduling and verification.
• Schedule and coordinate mandatory training requirements.
• Respond to HR-related queries in a timely and professional manner, monitoring and managing the shared HR inbox to ensure all enquiries are actioned appropriately.

Payroll Support:

• Assist with the preparation and processing of monthly payroll.
• Collate and validate payroll inputs including new starters, leavers, salary changes, overtime, bonuses, and deductions.
• Process and monitor sickness, absence, and statutory payments.
• Support pension administration including enrolment and contribution monitoring.
• Assist with payroll reconciliations and reporting.
• Respond to payroll-related queries from employees in a professional and confidential manner.
• Ensure payroll processes comply with current legislation and company policies.

To have a general understanding of the areas of our QHSE Management System and OEG’s QHSE aims and objectives that are relevant to the role.

Comply with the requirements of OEG Energy Group Policies and the responsibilities within the wider QHSE Management System.

Promoting:

• Proactive health and safety culture focused on the prevention of work-related injury or ill health and continual improvement in our processes/performance.
• Environmental sustainability and energy efficiency whilst minimising our environmental impacts and preventing pollution.
• A quality culture that brings values to our business, our customers and other interested parties ensuring quality issues and opportunities for improvement are identified and implemented.

• Previous experience in a similar HR/Payroll role (oil and gas/energy industry experience is preferred).
• Proficient in Microsoft Office.
• Strong knowledge of HR processes and best practices.
• Experience supporting payroll processes.
• Highly organised with the ability to prioritise workload effectively.
• Driven, motivated and committed to meeting deadlines.
• High level of accuracy and attention to detail.
• Excellent written and verbal communication skills.
• Able to work independently and collaboratively within a team.
• Discreet and professional when handling confidential information.

• Membership of, or working towards, a CIPD qualification is advantageous.
• Degree in HR Management or related discipline.

We are an equal opportunity employer committed to a fair and inclusive recruitment process for all applicants.