Project Co-Ordinator

BRIEF DESCRIPTION OF THE JOB'S FUNCTION

Balmoral Comtec, a division of Balmoral Group, provides surface and subsurface buoyancy, insulation and elastomer products and services to the global energy, defence, subsea communications and oceanographic industries. We are recruiting for a Project Coordinator within the Project Engineering Department in Aberdeen.

• Provide support to the Project Engineers in coordinating, scheduling, and tracking project activities on site.
• Facilitate smooth communication between various stakeholders at all levels of the business, ensuring that project timelines, resources, testing and deliveries are met.
• Assist in maintaining accurate project documentation and reporting, enabling successful project delivery.

• Coordinate with internal teams (engineering, production, procurement, etc) and external stakeholders (e.g. third party inspectors) to ensure projects run to the required schedule.
• Assist with procurement activities by tracking orders and ensuring timely delivery of materials per the schedule.
• Aid in having parts and products ready and available for testing purposes.
• Identify and report potential risks or issues to the Project Engineers.
• Support the optimisation and creation of departmental improvements.
• Assist in logging and coordinating the deployment of personnel and equipment for aftermarket activities.
• Support in the preparation and update of project status reports, meeting minutes, and other required project documentation, ensuring accurate and timely distribution to stakeholders.
• Attend project meetings as required, capturing key action points and ensuring they are followed up and completed on time.
• Coordinate with internal teams (product R&D, technical, production, procurement, STC, etc) and external stakeholders (e.g. third-party authorities) to ensure development projects run to the required schedule and provide weekly status reports to Senior Project Manager / Engineering and Projects Director.

• Higher National Certificate (HNC) or Higher National Diploma (HND) - Ideally in a relevant field such as Project Management, Engineering, Manufacturing, or Business.
• PRINCE2 Foundation or APM Project Fundamentals Qualification (PFQ).

• Experience in a similar role within the Oil and Gas, manufacturing, or construction industry is typically expected. Experience coordinating projects in a fast-paced, regulated environment would be highly advantageous.
• Hands-on experience with project documentation, scheduling, and working with multidisciplinary teams.
• Proficiency in relevant software tools such as Microsoft Office (Excel, Word, PowerPoint) and any project management software (e.g., Microsoft Project).

• Demonstrate an ability to effectively utilise resources, and the ability to plan, control, and take responsibility for own work.
• A good knowledge of Microsoft Word and Excel packages.
• Strong communication skills.
• General office administration experience.
• Keyboard and computer systems skills.
• Computer literacy.
• Familiarity with Balmoral Group business and systems.
• Familiarity with Balmoral Group products and services.

• Good presentation, communication and people skills.
• Good teamwork.

• Follow company’s Health & Safety Procedures.
• Responsible for responding to demands of job (as required out of hours working).

Please note that Balmoral is unable to support employment visa sponsorship at this time.