Assistant Buyer

Assistant Buyer – Aberdeen

Reports to:

General Manager - International

Supervises:
No direct reports

Job Location:

Provender House, Aberdeen

The Assistant Buyer is responsible for procurement activities, client liaison, material sourcing, quotation and proposal preparation, and order processing. The role involves responding to client enquiries and purchase orders, expediting deliveries, and monitoring supplier performance and logistics requirements. The position supports international business growth and works collaboratively with team members to maximise revenue and profitability.

The Assistant Buyer provides procurement support and communicates effectively with customers on all purchasing and supply‑chain matters. The role includes sourcing products, liaising with suppliers on pricing, availability, and lead times, and negotiating purchase agreements while ensuring materials meet company and client standards. The position supports tender preparation, including the creation of technical data sheets and material reports. It also involves processing orders by generating sales and purchase orders and maintaining positive relationships with vendors.

Staying aware of industry trends, cost fluctuations, and potential supply‑chain issues is essential. The Assistant Buyer expedites and tracks orders, organises and monitors air console shipments, and assists with import and export tasks. Accurate bookkeeping and the maintenance of up‑to‑date supplier and client account data are required. General administrative responsibilities include filing, maintaining accurate records, compiling internal reports, and managing correspondence.

The role requires the ability to multitask, work under pressure, meet tight deadlines, and occasionally work flexible hours to accommodate international clients' time zones.

Performance will be assessed based on the accuracy of data, attention to detail, customer satisfaction, service delivery, and compliance with company processes and procedures.

The position requires strong proficiency in Microsoft Office, an HND‑level qualification, and at least three years' experience in a similar role.

• Excellent communication and interpersonal skills, ability to build effective working relationships and collaborate with colleagues.
• Strong commitment to customer service, personal integrity, reliability, and a results‑focused mindset.
• Ability to work independently and as part of a team, with a commitment to maintaining safety for themselves and colleagues.

The role requires accurate data recording, the ability to manage changing priorities, a high level of information accuracy, and confidence handling telephone enquiries.