Business Administration Modern Apprenticeship

Key Responsibilities Purchasing (PR & PO Management)

• Create and submit purchase requisitions (PRs) in accordance with company policies and procedures
• Obtain and verify appropriate approvals prior to processing
• Raise Purchase Orders (POs) accurately and in a timely manner
• Ensure POs reflect correct pricing, quantities, and terms
• Liaise with internal departments to confirm purchasing requirements
• Communicate with suppliers regarding orders, delivery timelines, and queries
• Track outstanding POs and follow up to ensure timely delivery of goods and services
• Maintain accurate and organized purchasing records and documentation

• Prepare and submit customer invoices accurately and in a timely manner
• Ensure invoices are supported by required documentation (POs, contracts, timesheets, etc.)
• Monitor customer accounts to ensure timely payment
• Perform credit control activities, including following up on outstanding balances
• Communicate with customers regarding invoice queries and payment status
• Reconcile customer accounts and resolve discrepancies
• Maintain accurate AR records and aging reports
• Assist with month-end AR reporting and account reconciliations
• Record bank entries related to client payments accurately and promptly

• Answer and direct incoming phone calls professionally
• Welcome and assist visitors
• Manage incoming and outgoing mail and deliveries
• Provide general administrative support, including filing, data entry, and document preparation

• Proficient in Microsoft Office (particularly Excel and Outlook)
• Strong attention to detail and organizational skills
• Excellent communication and customer service skills

• Strong organizational and time-management skills
• High level of numerical accuracy and attention to detail
• Ability to manage multiple priorities and meet deadlines
• Confident communication skills for internal and external coordination
• Problem-solving and reconciliation abilities
• Professional and courteous demeanor
• Ability to work independently and as part of a team