Receptionist​/Purchasing Administrator

Full details of the job.

Vacancy Name

Vacancy No

Vacancy No VN3539

Operating Company

Advert

Advert Inter Moor, part of Acteon group, is a leading supplier of mooring technology providing innovative solutions for rig moves, mooring services and marine projects including engineering and design, fabrication, subsea installation and survey and positioning. Inter Moor's services are designed to meet the specified needs of each project safely and efficiently. Whether for a drilling rig, an offshore renewable energy project or an ultra-deep-water production asset, Inter Moor’s cradle-to-grave range of services – and our ability to link up with our sister companies across Acteon to fulfil project requirements under one contract – delivers increased efficiencies and reduced costs.

We provide a complete package to ensure our clients receive the optimum solution in a single interface and uncompromised contracting strategy – leading to operational flexibility and commercial efficiency.

Inter Moor are looking to source a Receptionist/Purchasing Administrator on a full time, permanent basis. Based at their facility in Bridge of Don, Aberdeen, the Receptionist/Purchasing Administrator will be responsible for providing an effective and efficient reception service including professional face to face and telephone interaction with clients and customers. Responsible for all administrative job duties in relation to purchasing of goods or services and be first point of contact for all purchase order queries and issues.

Duties & Main Responsibilities

• Raising purchase orders on Navision/Business Central for various departments

• Goods receiving of Purchase Orders

• Switchboard – answering & transferring calls

• Meeting & greeting visitors

• Managing of visitors including visitor pass issue, visitor book completion and visitor direction

• Mail distribution & collection

• Receipting deliveries

• Meeting room management including bookings

• Ordering lunches for meetings

• General admin duties

• Organising courier collection

• AM/PM handover to security guard

• Logging of facilities issues

Required

• Excellent levels of communication skills in both written and spoken format

• Relevant administrative experience in similar/other industry

• Good planning, prioritisation, and organisational skills

• Effective/competent MS Office Suite User

• Experience of using Navision is preferred

• Customer service background would be an advantage

• A pro-active self-starter who can operate both individually and as part of a team

• Be able to balance competing priorities, complex situations, and tight deadlines

• Independent and focused with the ability to use own initiative and work unsupervised

• Be able to think creatively and strategically and to successfully mediate and negotiate with individuals and groups internally and externally

• Organised and efficient