12th Grade Administrative Assistant

Employment Term
: 7:30 a.m. to 4:00 p.m. (½ hour lunch) for 181 school days. 30 days in summer × 5.5 hours/day = 165 summer hours to be arranged.

Reports To
:
Building Principal

Education Level
:
High School diploma. Associate degree or equivalent from two-year college or technical school preferred; or equivalent combination of education and experience.

Experience Desired
:
Three years’ clerical experience preferred. Demonstrated computer skills in data entry, word processing, and databases. Ability to operate a personal computer, and other office technologies.

Other Requirements
:
Excellent verbal and written communication. Positive human relations skills. Strong skills in detailed and accurate work. Good organizational skills. Patience and a positive attitude toward people are essential. Ability to work under pressure and with minimal supervision. Ability to maintain a high degree of office confidentiality in all work assignments.

Physical Requirements
:
This position requires constant hand‑eye/mind‑eye coordination, dialing, grasping, keyboarding, repetitive motions with wrists, hands and fingers. Walking, sitting, scheduling and talking are constantly required.

• Provide general administrative and clerical support to the Building Principal.
• Answer and route incoming telephone calls and record messages.
• Welcome visitors and students and arrange for their comfort.
• Maintain a regular filing system and process incoming correspondence as instructed.
• Maintain student records as required.
• Create and update Graduation, Awards Night and Activities Booklets.
• Operate computer, calculator, copier, facsimile machine and other office technologies.
• Create documents using computer, including correspondence, memos, forms, etc.
• Collect assignments per parent requests for students who are absent because of illness, etc.
• Prepare and maintain the front door schedule. Be able to connect from outside building if needed.
• Collect assignments for the Brown County Juvenile Detention Center and various treatment centers throughout the state for High School students who are assigned there.
• Request and mail progress reports weekly, bi‑weekly or mid‑term to parents of students who request them.
• Sell Dinner Dance, post‑Dinner Dance and post‑graduation tickets.
• Distribute school picture information packets to teachers and organize picture distribution.
• Prepare grade transcripts.
• Administer medication and help with general first aid.
• Prepare memos, evaluation, correspondence, etc. as requested by the principal.
• Help organize and keep records of various school fundraisers for RMS/RHS.
• Receive attendance reports and follow up with letters as needed.
• Sort mail to teachers and administration.
• Prepare Graduation Information for diplomas.
• Prepare award certificates as needed by teachers.
• Inventory and order supplies for office and combine teacher orders for RHS building; sort and distribute supplies when delivered.
• Assess fines to students (per teacher) and pull and hold report cards until paid.
• Update Infinite Campus Portal Announcements daily.
• Receive and track money for different groups (ie. salad luncheon, senior videos and others as requested).
• Collect information and create Monthly Calendar to be sent home to ACSS families.
• Hire Subs for teachers other than for illness.
• Prepare Leave Form for Business Manager on staff absences.
• Prepare program for National Honor Society Induction.
• Prepare and type reports and memos for Activities Director.
• Perform other duties as assigned by the building Principal.
• Update indoor sign with daily announcements.
• Update outdoor sign weekly.

• Being trained in all areas of the program to be able to help others when needed.
• Troubleshoot for everyone using the program for ACSS.
• Find resources to help with problems incurred.
• Train new staff members on how to use Campus.
• Be able to provide "refreshers" to current staff.
• Create Custom Tabs for the needs of ACSS.
• Enter all changes for information on families of ACSS.
• Create new user accounts and enter data for all new students and families K‑12.
• Enter and maintain household information for all students.
• Open…