Business Support Administrator

Key Responsibilities

Cross functional support in the execution of daily office administrative and business support tasks in a fast paced and dynamic environment. Specific duties will include but not be limited to:

• General Office support
• Provision of reception duties: answering and redirecting calls, meet and greet clients / visitors
• Arrange business travel, accommodation, meeting and event requirements
• Ordering office supplies, ensuring they are equipped with necessary supplies and equipment
• Format business documentation
• Responsible for ensuring office is always tidy
• Responsible for ensuring stationery and canteen supplies are available at all times

• Support facility management

• Support of community engagement and the coordination office events, meetings, and conferences.

• Support Apollo’s recruitment and Onboarding processes
• Provide resource support to the project coordination team as personal commitments allow
• Support the preparation of contractor employment documentation
• Maintain training / offshore certification and travel records
• Arrange training courses, certification refreshers

• Support office HSE requirements (security, fire, first aid)
• Assist with debtor control, expediting timesheets and invoice issue
• Support creditor control

• Provide resource support to the project coordination team as personal commitments allow
• Any other duties reasonably required by senior management.

• Minimum good secondary school education
• Proven communication skills (both written and verbal)
• Strong IT skills and use of Microsoft Office
• Attention to detail and a high degree of accuracy

Apollo is a leading engineering and advisory consultancy working across the oil and gas, sustainable infrastructure and marine energies sectors. Established in 2010, we have offices in Aberdeen, Bristol, Edinburgh, Anglesey, Pembroke, Nottingham and Genoa.