NS235176 Information Governance Administration Assistant

Overview

Information Governance Administration Assistant

An opportunity has arisen for an administrator within the Information Governance Team. This is a permanent office based post and the successful candidate will join a small established team based on the Aberdeen Royal Infirmary (ARI) site.

The successful applicant will require good organisational skills, attention to detail and the ability to work well as part of a team. The post will provide support to the Information Governance team. As the post holder will be dealing with medical records, the ability to work with sensitive and confidential information is essential.

High standards of verbal and written communication skills are required, including standard grade English or equivalent. Ability to use Microsoft Office and previous administrative experience within a medical environment would be advantageous.

Hours for this post are Monday to Friday (08:30-17:00).

Informal enquiries to:
Roohi Bains, gram.dpot

• Provide administrative support to the Information Governance team.
• Assist with handling medical records and ensure confidentiality of sensitive information.
• Maintain high standards of accuracy, organisation and communication in daily tasks.
• Collaborate effectively as part of a small team at the ARI site.

• Good organisational skills, attention to detail, and ability to work in a team.
• Ability to work with sensitive and confidential information.
• Strong verbal and written communication skills; standard grade English or equivalent.
• Proficiency in Microsoft Office.
• Previous administrative experience in a medical environment would be advantageous.
• Hours:
  
  Monday to Friday, 08:30-17:00.

As from 1/4/26, the Agenda for Change full-time working week will be reducing from 37 to 36 hours per week. Part-time hours will be reduced pro-rata. However, there will be a corresponding increase in the hourly rate so that pay will not be affected.

As a disability confident employer we are committed to ensuring our recruitment processes are inclusive and accessible to all. If you need adjustments during the recruitment process, please contact our recruitment team at the earliest opportunity. Email us ruitmentt (note: email address included for context).

Shortlisted candidates will be invited to attend the interview in person. Alternative arrangements or adjustments will be considered if there are circumstances that may prevent attendance in person to ensure it is inclusive and accessible to all.

You should apply for this post by completing the application process on Jobtrain. Do not upload a CV as this will not be used for shortlisting. Posts close at midnight on the indicated date unless the advert states otherwise. Post may close early due to volume of applications. For help to complete an application on Job Train, refer to the guidance on the NHS Careers site.

To view accessibility information, please refer to the NHS Job Train accessibility statements. Please note that our correspondence method is by e-mail; ensure you enter your e-mail address accurately.

Please ensure that the address you provide on your application form is your current place of residence for your present workplace, and that your identification confirms this address.

Please check your e-mail regularly (including junk folders) and also your Jobtrain account for updates. For system issues, contact Jobtrain Candidate Support Hub. We recommend using the Internet Browser "Google Chrome" or "Microsoft Edge" when using Jobtrain. Once you have submitted your application, you will be unable to make amendments. Some vacancies are for internal candidates only; if you are a member of staff, update your Jobtrain profile to reflect NHS employment.

Note – If this post operates within Aberdeen City Low Emission Zone, you will be responsible for all costs associated with entering.

NHS Grampian forms one of the fourteen regional health boards of NHS Scotland and is responsible for providing health and social care services to a population of over 500,000 people living in Aberdeen, Aberdeenshire and Moray.

As a board we strive to ensure the environment is conducive to nurturing a positive culture, supported and delivered through our NHS and Social Care values.