Crewing Coordinator; Temporary

Job Title

Crewing Coordinator (Temporary)

Crewing

Crewing Services

37.5

To co‑ordinate and administrate all logistical aspects related to the manning of the fleet.

Reporting to the Crewing Manager.

• Ensure Crewing Requirements of the fleet are met, in accordance with safe manning, industry and statutory requirements.
• Ensure gaps in crews are filled by coordinating crew from elsewhere in the fleet, and where necessary communicate recruitment requirements.
• Arrange crew changes in line with operational requirements – providing joining instructions to all crew and arranging accommodation/travel where necessary.
• Act as a point of contact for any crew enquiries.
• Process crew movements in crew management software.
• Process payroll changes i.e., promotions and additional payments etc.
• Assist recruitment personnel with new hire onboarding, including employee file set up, inductions, mobilization, and training requirements.
• Liaise with Training Co‑ordinator on further training and promotion in regard to higher ranks.
• Data inputting to various systems for recording of absences, certification, and training.
• Taking part in ‘On Call’ duty.
• General office duties; filing, scanning, answering telephones.
• Departmental holiday cover & assist within the department when required.
• Any other projects or tasks as delegated by management.

Daily communication with the crewing team, staff across all departments, and crew members.

• General administrative experience.
• Computer literate – Crew Management Software and Microsoft packages i.e., word, excel, outlook.
• Knowledge of crewing regulations including flag state requirements, STCW and MLC
  2006.

• Ability to work on own initiative and multitask.
• Professional approach to work.
• Excellent verbal and written communication skills.
• Flexibility in working arrangements.